Are you ready to make an impact in a fast-paced, high-profile environment? As a Business Assistant, you will play a key role in supporting senior leaders and driving business success. This is an opportunity to showcase your advanced assistant skills, resourcefulness, and commitment to excellence. Join us and help shape the future of our Investment Bank. Your expertise and dedication will be valued as you partner with stakeholders across the organization.

As a Business Assistant in the Investment Bank, you will support senior leaders within a dynamic and fast-paced team. You will leverage your advanced assistant skillset to drive business and client deliverables, while maintaining a high degree of confidentiality and professionalism. In this role, you will work closely with stakeholders, manage competing priorities, and contribute to the success of the team through your flexibility, diligence, and strong work ethic.

Job Responsibilities

Manage complex and proactive diary scheduling, including meetings, conference calls, and orchestration of off-sites and town hallsPartner with internal groups to coordinate travel and entertainment bookings, ensuring compliance with firmwide policiesHandle internal and external client interactions, including coordination of department scheduling and transactional activitiesEnable and process expenses in line with firmwide policies, escalating and enforcing requirements as neededCollaborate with business management and key stakeholders across lines of businessUtilize internal systems for accurate data entry, reporting, and information collationOversee distribution lists, technology usage, and administrative housekeeping tasksUnderstand and adapt to changing group priorities and business expectationsPartner with assistants across lines of business to provide coverage as requiredParticipate in PowerPoint presentations, projects, and training opportunities as appropriate

Required Qualifications, Capabilities, and Skills

Professional client handling and relationship-building skillsFull competency in diary management, with sound judgment and ability to manage competing prioritiesStrong executive communication skills, both written and verbalProven experience arranging travel and producing accurate itineraries, with ability to optimize time and costsDemonstrated proactivity and ownership in role responsibilitiesHigh level of technical proficiencyStrong awareness of expense systems and cost control initiativesPolished, professional approach with ability to work under pressure and partner across hierarchiesPositive, common-sense attitude with ability to drive efficient time management for senior leadersFlexible and receptive to changeHigh attention to detail and commitment to delivering high-quality resultsUnderstanding of Investment Bank culture and ability to navigate organizational dynamicsStrong team player with a solution-oriented mindsetAbility to act as a role model to peersUp-to-date knowledge of firmwide policies and ability to ensure compliance

Preferred Qualifications, Capabilities, and Skills

Experience supporting senior executives in a financial services environmentAdvanced proficiency in Microsoft Office Suite, including PowerPoint and ExcelExperience with project management or training initiativesAbility to adapt quickly to new technologies and systemsExperience working in a global organizationDemonstrated ability to manage confidential information with discretionProven track record of process improvement or efficiency initiatives