The University Bursar Staff Accountant reports to the Controller. The Bursar Staff Accountant plays a pivotal role in the financial operations of the University, encompassing both general ledger accounting and the comprehensive management of student accounts. This position is responsible for ensuring the accurate recording and reporting of financial transactions across the institution, with a specialized focus on student billing, collections, and financial aid disbursements, all while upholding a high standard of customer service and compliance.

This position does not supervise others.

ESSENTIAL JOB FUNCTIONS

Maintains and manages student financial accounts in compliance with federal and state regulations and audit compliance guidelines, including posting and disbursement of funds as appropriate. Oversees student disbursement policies and ensures full compliance with relevant regulatory requirements. Coordinate system upgrades and improvements to the institution’s Student Information System (SONIS) for student accounts. Manages the financial clearance process required for student registration. Develops and oversees student payment plans, ensuring timely and accurate implementation. Directs the invoicing and collection of tuition, books, and fee charges, including government agencies and third-party funding sources. Manages the reconciliation of financial aid funds drawdowns and ensures accurate management of funds. Manages the return of financial aid funds and repayment processes related to student withdrawals, in accordance with regulatory guidelines. Develops and implements strategic initiatives, policies, and programs to improve departmental operations and meet institutional goals. Conducts regular assessments of office functions to ensure compliance with internal policies and external regulations; promptly reports any issues or irregularities to leadership. Ensures the accuracy, security, and legal compliance of all student account data. Assists the University VA Liaison in maintaining veteran education benefits, including billing and application of funds to student accounts. Prepares and submits financial reports and documentation required for external auditing. Assist with additional duties within the Business Office as needed. Represents institution at functions upon request and serves on administrative committees as assigned. Prepare and post accurate and timely journal entries for month-end, quarter-end, and year-end close processes. Manage vendor setup, post invoices, purchase requisitions, credit card transactions, and student billing. Develop relationships and maintain effective communications with diverse groups, internal and external, in support of the institution’s mission. Ensure all transactions are recorded accurately and in compliance with Generally Accepted Accounting Principles (GAAP) and relevant higher education accounting standards. Performs other duties as required.