Job Title

Brokerage Specialist

Job Description Summary

The Brokerage Specialist / Associate will report to the Director of Brokerage and will serve as dedicated broker support to a single fee-earner and/or team. This licensed position is responsible for support and management of client service activities, providing superior marketing, research and administrative support critical to the overall success of the broker(s). The Associate will interact with various departments within the organization on behalf of the fee-earner to ensure they are able to meet the needs of their clients. In this capacity, the Associate will be viewed as a direct line of communications to the fee-earner themselves.

Job Description

ESSENTIAL DUTIES AND RESPONSIBILITIES

Provide business development and targeted sales/marketing supportManage client databaseManage deal pipelineManage content creation process with regards to timeline and production cycleCoordinate with other departments based on the needs of the fee-earner

KEY RESPONSIBILITIES

Pitch and Proposal Coordination

Manage coordination with Marketing, Research, and Financial Analyst on behalf of fee-earner for the creation of pitch/proposal and deliver content as necessaryMaintain calendar of due dates and follow up as necessaryAttend strategy session with fee-earner and other departments as neededSchedule meetings with fee-earner and other departments for review and feedbackSchedule meetings with prospect and arrange any other accommodations that may be required, such as catering, transportation, and space reservationsCoordinate with Marketing on the production of pitch/proposal when outside vendor is required for printingPerform basic data gathering, such as property searches and site selections, on behalf of fee-earner as appropriatePopulate template market documents such as tour books, property flyers, and brochuresSchedule follow up meetings as necessary to review content

Other Service Delivery

Abstract leases and draft proposals with direction from supervising C&W real estate professionalCompile information to be used in periodic landlord leasing activity reportsOrganize transaction documents, including confidentiality agreements, leases, contracts, listings, closing documents, etc.Handle client contact lists, including database managementExecute property tour logistics for showing, including coordination with fee-earner and/or licensed professional, scheduling meeting with prospect, and arranging any other accommodations that may be required (e.g., delivering food, reserving space)Work with fee-earner and Marketing to determine if material request requires marketing assistance or Service Delivery Coordinator assistance

Maintain CRM

Update CRM system on behalf of fee-earnerResearch potential conflict of new pursuitsCoordinate with fee-earner on the timely delivery of necessary information for CRM maintenanceEnter new leads and opportunities into the CRM system and update accordinglyProvide Deal numbers as needed for the proper recording of pursuit and deal related expensesReview CRM with fee-earner to ensure the accuracy of the informationCommunicate current CRM pipeline with Director of Operations and Managing Principal and assist in scheduling of meeting with fee-earner when necessary

Client Interaction

Schedule meetings with Client on behalf of fee-earner and coordinate any other arrangements as neededAttend client meetings and produce meeting minutes as requestedFollow Up with Client on the delivery of necessary information and to provide progress updates

Coordinate Events and Conferences

Notify fee-earner of internal and external events and conferencesRegister fee-earner for desired eventsCoordinate payment and coding of event priceAssist in planning, scheduling, and promoting of fee-earner hosted eventsCoordinate travel and other logistics for fee-earner as necessary

Deal Documentation and Revenue Accounting

Follow up with all parties on the execution of deal related documents as requiredPrepare deal related documents and provide to fee-earner for review, approval, and deliveryCoordinate with Legal for review and approval when template documents are insufficientCreate deal sheet and provide to fee-earner and Director of Operations for review and approvalPackage deal sheet with deal documentation and submit to Revenue Accounting for processingClose Deal in CRM as required

Maintain Databases

Manage fee-earner Internal Listing Database on behalf of fee-earnerInputting new listings into database and uploading all required information to include but not limited to property, availability, and rental rate informationUpdating existing listings in databaseRemoving inactive listings in databaseCommunicating all additions, deletions, and updates to ResearchCoordinate with fee-earner for the collection of necessary informationWork with Research team to manage third party databases on behalf of fee-earnerUpdating CoStar, LoopNet, EDC, and other related listing sites with current availability informationUploading property flyers to third party sitesCoordinate with fee-earner for the timely collection of necessary information to maintain third party sites

Respond to Data Requests

Communicate requests with Marketing, Research, and Financial Analyst for the delivery of necessary informationMaintain calendar of due dates and follow up as necessaryRespond to requests under certain threshold, such as basic property or ownership searches

Conduct Other Administrative Duties as necessary

Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative​ Action employer. All qualified applicants will receive consideration for employment without  regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $ 62,900.00 - $74,000.00

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.

INCO: “Cushman & Wakefield”