Job Title

Brokerage Coordinator - Administrative Support

Job Description Summary

We are seeking a Brokerage Coordinator to support a market-leading team of Brokers at a top global real estate services firm. The role consists of execution of work related to commercial real estate transactions and client deliverables. This individual must be a collaborative team player with a can-do mindset and will participate in regular business and team meetings. It is a multifaceted role requiring strong organizational skills, plus the ability to take some initiative and multi-task in a fast-paced environment. The Brokerage Coordinator will be trained and become highly proficient with the internal systems including contract programs, Workday, Salesforce, Microsoft and Adobe applications. This is a front-of-the-house position that will be responsible for coordinating day to day office operations, directing call inquiries and administering to commercial sale and leasing transactions.

Job Description

Administrative FunctionsPrepare AIR Forms - Purchase and Sale Agreements, Leases Agreements, Tenant Estoppels and Disclosures (Property Information Sheets and Seller’s Mandatory Disclosure)Draft Listing Agreements – Cushman & Wakefield and AIR Forms. Coordinate with Legal Department and management to finalize for execution and trackingPrepare and format Letters of Intent, Proposals to Lease or Purchase, Counter Responses and other Transaction Related CorrespondencesEnter new listings into Salesforce to generate project codes for corresponding dealsEnter new opportunities into Salesforce and prepare invoices as needed for fee-earnerFollow and adhere to deal management process and submission of all applicable documentation required—collect all deal-related documents, and follow up with all parties as required if missing itemsOrganize all agreements, property information and due diligence materials for each pursuit and transactionSupport timeliness of team’s deliverablesCoordinate marketing efforts with corporate marketing functionsCreate, enter and maintain listings in external listing multiple services (AIR, LoopNet, and CoStar)Maintain and account for our subscription with LoopNet and our team’s listings posted withinMaintain team’s internal active list of property listings and pursuitsPrepare property surveys, tour books, property flyers/brochure and other marketing materials as neededResearch availabilities and comps in listing multiple service and internal Cushman & Wakefield databasePrepare revenue forecasting information on brokerage team revenue as directed by the Operations ManagerDay-to-Day Office OperationsGreet all guests and coordinate any onsite meetings by scheduling conference rooms & catering on an ad hoc basisDevelop a familiarity with conference room AV equipment and assist employees and guests with presentation toolsCollect and distribute mail and packagesMaintain breakroom & copy room suppliesAnswer and direct phone calls to the appropriate broker or department

Requirements:Bachelor’s degree or equivalent1-3 Years’ experience in marketing, administration or related field; or similar combination of education and experienceExcellent oral and written communication skillsStrong time management and prioritizing abilityProficiency with Microsoft Office Suite, particularly Microsoft Word, Excel and PowerPointFamiliarity with Adobe Creative Suite programs a plusDetail oriented, self-starter, well organized, able to set priorities and handle multiple projects at any given time, and comfortable working in a fast-paced environment independentlyDemonstrated strong interpersonal skillsHistory of excellent internal and external customer service

Physical Requirements:Involves work of a general office nature; typically includes extended periods of sitting and/or operation of a computer for 8 hours a dayMay involve periods of standing, such as operating at machines including copiers, scanners, binding, cutting, and foldingSome overtime may be requiredRegularly required to lift supply boxes; some could weigh up to 30 poundsExtensive walking through out the officeRegularly required to talk, hear, and use hands and fingers to write and typeAbility to speak clearly so others can understand youAbility to read and understand information and ideas presented orally and in writingAbility to communicate information and ideas in writing and orally so others will understandRegularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displays

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $27.18 - $31.9712

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.

INCO: “Cushman & Wakefield”