Job Title

Brokerage Coordinator

Job Description Summary

We are looking for a Brokerage Coordinator to join our Toronto Downtown office. The successful candidate will be working within a team structure who’s responsible for supporting broader Brokerage Agent/s focused on the Capital Markets daily operation of the business line. This position reports directly to the Director of Operations supporting coordination and organization, deal documentation, liaison and various administrative duties.

Job Description

Job Responsibilities:

Administration & Coordination

Ensure that education, credentials and licensing of staff is currentAssist in planning and coordinating complex travel arrangements for executive(s)Schedule and organize complex calendar activities such as meetings, agendas, luncheon arrangements, travel plans and department activities; work around scheduling conflicts and takes on responsibility for keeping manager(s) on schedule Collect expense reimbursement documents, such as receipts, and other informationAttribute expenses to specific deals or other codes and track against deal budgetEnter expense reports into WorkdayOrganize and implement listing and team marketing strategies including management of team’s social media communicationKeep record and compile information for client activity reports and update ongoing transaction pipelineResearch and prepare market surveysCompile property information and market data for listing proposals and opinions of value including title searches, zoning/planning reports, MPAC, etc.Coordinate and execute marketing programs for listings and design materials suitable for newspaper/magazine ads, direct mailers and e-mail distribution i.e. flyers, postcards, newsletter updates, etc.Create listing proposals and pitches including print finishing (printing, binding, etc.)Coordinate and manage agents’ deadlines, meetings, tasks and client interactionsMaintenance and administration of various databases (Engage); updating of owner, buyer, seller, property and prospect information as requiredProofreading and limited copy writingPerform general clerical tasks, including but not limited to data entering (Engage), photocopying, filing, telephone calls, archiving, organizing couriers, mailings, etc.Miscellaneous requests and special projects as required by the teamProvide any other administrative tasks required by C&W to facilitate the transaction of C&W real estate business

Client Interaction

Field phone and e-mail inquiries from prospects, clients and other brokersCoordinate property tours and send packagesCoordinate client activity for specific accounts and transactionsAssist with all aspects of relationship management with clients and required reportingClient database management

Financial

Organize and prepare transaction documents i.e. confidentiality agreements, offers, listing agreements and other TREB forms, closing documents, trade records, etc.Prepare research reports and charts using various sources (MLS, SiteSolutions, Realnet, Geowarehouse, Landlord vacancies, etc.)Abstract leases and prepare proposals with direction from team

Qualifications

Ability to meet deadlines without compromising accuracy, excellent product quality and attention to detailPrevious real estate experience in a commercial real estate organization (min 1 yr experience)College or University degree strongly preferredComputer proficiency in Adobe applications such as InDesign, Photoshop, Illustrator & AcrobatProfessional and Microsoft applications such as Word, Excel, PowerPoint, OutlookStrong skill sets in electronic marketing (Twitter, LinkedIn)Ability to deliver excellent customer service at all levels of the organization and with external partnersA strong command of grammar and writing skills for the purpose of proof reading and editingExhibit a high level of professionalism and excellent interpersonal skillsStrong relationship-building ability, proactive, results-oriented, and resourcefulPossess strong organizational, time management and project management skills with a demonstrated ability to work both independently and within a team environmentAppropriate work ethic/commitment level required

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $ 59,500.00 - $70,000.00

Cushman & Wakefield is committed to equity in employment and our goal is to have a diverse, inclusive, and barrier-free workplace. If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process, please email your request to canadarecruitment@cushwake.com. Please refer to the job title and job location when you contact us.

Cushman & Wakefield s’engage à respecter l’équité en matière d’emploi. Notre objectif est d’offrir un milieu de travail diversifié, inclusif et exempt d’obstacles. Si vous êtes une personne handicapée et que vous avez besoin de recevoir l’offre d’emploi dans un autre format ou d’accéder à toute autre mesure d’adaptation au cours du processus d’embauche, veuillez soumettre votre demande par courriel à canadarecruitment@cushwake.com. Veuillez mentionner le titre de poste et le lieu de travail au moment de communiquer avec nous.

INCO: “Cushman & Wakefield”