Job Title

Brokerage Coordinator

Job Description Summary

We are seeking a Brokerage Coordinator to support a market leading team of Brokers at a top global real estate services firm. The role consists of execution of work related to commercial real estate transactions and client deliverables. This individual must be a collaborative team player with a can-do mindset and will participate in regular business and team meetings, as requested, to understand and facilitate client goals. This multifaceted role requires someone with strong organizational and project management skills, and the ability to multi-task in a fast-paced environment. This is a hybrid support function that will share with operation duties: managing front desk duties, handling mail, greeting guests and coordinating meetings.

Job Description

KEY RESPONSIBILITIES

Office Operations

Creatively solve problems to ensure the market’s offices operate in an efficient and effective mannerSupport mail room operations (i.e., mail sorting, postage machine, fax and copy machines)Support office technology implementations, upgrades, support, facilities, telecommunications, emergency preparedness and business continuity planningEnsure corporate standards and internal company processes and systems are leveragedAct as a role model for the office staff

Track Listings and Deal-Related Expenses

Scan checks for deposit

Expenses for Office

Pay invoices for office and reconcile PcardAttribute expenses to specific deals or other codes and track against deal budget

Vendor Management / Administration

Manage purchasing and maintenance of office supplies and office equipment (i.e., furniture, IT equipment, telephones, snack services, plants, etc.) by ordering through Workday, procurement, or outside vendorEnter all new local vendors into Workday and cleanse data, if requiredAct as liaison for property/building management and coordinate maintenance needsManage list of key vendor contacts, building management, security, engineering, etc.

Other Administrative Duties

Answer phones and provide excellent customer serviceManage front desk, provide building access to clients and vendorsManage conference roomRestocking of kitchen and office supplies dailyWork in conjunction with IT

Execute All Administrative Functions

Prepare AIR Forms - Purchase and Sale Agreements, Leases Agreements, Tenant Estoppels and Disclosures (Property Information Sheets and Seller’s Mandatory Disclosure)Draft Listing Agreements – Cushman & Wakefield and AIR Forms.  Coordinate with Legal Department and Management to Finalize for Execution.   Prepare Letter of Intents, Proposals to Lease or Purchase, Counter Responses and other Transaction Related Correspondences  Enter expense reports into Workday

Manage Team/Broker Calendars

Schedule Weekly Team MeetingsSet and Confirm Client Meetings and Conference CallsSchedule and Coordinate Broker Events (Open House)  

Coordinate All Marketing Efforts

Create, Enter and Maintain Listings in External Listing Multiple Services (AIR, LoopNet, and CoStar)Maintain and account for our subscription with LoopNet and our team’s listings posted within  Coordinate with Vendors (Aerial/Drone Photograph, Contractors, Consultants, Commercial Printers/Mailers and Copying of Plans)Maintain our Team’s Internal Active List of Property Listings and PursuitsPrepare Weekly Marketing Updates and Activity Reports for ClientsRespond and Track Inquiries on All of the Team’s Listings  Prepare Property Surveys, Tour Books, Property Flyers/Brochure and other Marketing Materials as needed  Research Availabilities and Comps in Listing Multiple Service and Internal Cushman & Wakefield Database  

PREFERRED BACKGROUND & EXPERIENCE

Bachelor’s degree or equivalent2+ Years’ experience in marketing or related fieldOr similar combination of education and experienceExcellent oral and written communication skillsProficiency with Microsoft Office SuiteProficiency with Adobe Creative SuiteDetail oriented, self-starter, well organized, able to set priorities and handle multiple projects at any given time, and comfortable working in a fast-paced environment independentlyDemonstrated strong interpersonal skillsHistory of excellent internal and external customer service

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $29.18 - $34.33

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.

INCO: “Cushman & Wakefield”