Bookkeeper / Office Manager

Location: Chicopee, MA

Schedule: On-site

Type: Contract to Hire

This is is a family-owned construction company with more than 40 years of stability and a reputation for treating employees like part of the family. We are looking for a reliable and detail-oriented Bookkeeper / Office Manager who wants a long-term home and the opportunity to step into a key role as our longtime administrator transitions into retirement.

Please reach out directly for immediate consideration: Nicampana@actalentservices.com!

About the Role

This position supports daily bookkeeping, payroll, and office operations while working directly with the Treasurer and President. You will also supervise two part-time support staff and ensure smooth financial and administrative workflows across the business. The outgoing employee, Nancy, will remain through September to provide full training.

Key Responsibilities

Accounts Payable

• Oversee AP, match and pay invoices, process invoices received via email

Accounts Receivable

• Perform weekly billing in Excel and Word

• Process AR payments weekly and enter invoices and payments in Open Systems software

General Ledger and Month End

• Work within the GL in Open Systems

• Enter monthly manual journal entries

• Verify account totals and post monthly information

• Print and prepare monthly GL reports

Job Costing and Payroll

• Track AP and payroll for each job and phase using the Job Cost System

• Process payroll and support related bookkeeping tasks in QuickBooks

Administrative and Compliance Tasks

• Manage yearly renewals with ISNetworld and DCAM for Massachusetts

• Assist with pension paperwork and insurance audits

• Gather year-end documentation for the accountant

• Answer phones, prepare proposals, file, scan, and support daily office operations

• Supervise two part-time employees (AP and payroll support, plus AR and job site support)

Required Skills and Experience

• Bookkeeping or accounting support experience

• Proficiency in QuickBooks (required)

• Strong Excel and Word skills

• Experience with AP, AR, GL work, invoicing, and reconciliation

• Ability to multitask and stay organized in a small office setting

• Comfortable working independently and supporting leadership directly

Nice to Have

• Construction industry background

• Experience with job cost systems

• Familiarity with Open Systems accounting software

Work Environment

• Small, family-owned construction office

• Collaborative, flexible, and close-knit culture

• Long-term stability with hands-on training from a 40-year team member

Employee Value Proposition

This role offers long-term employment, meaningful involvement in the business, and the opportunity to learn directly from a seasoned professional who will ensure a smooth transition before retiring. You will also supervise two part-time employees and become a key part of daily operations.

Pay Range

$32.00 to $36.00 per hour (depending on experience)

Job Type & Location

This is a Contract to Hire position based out of Chicopee, MA.

Pay and Benefits

The pay range for this position is $32.00 - $36.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Chicopee,MA.

Application Deadline

This position is anticipated to close on Feb 13, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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