Job Title: Billing and Administrative AssistantJob Description We are looking for a detail-oriented Billing and Administrative Assistant to support accounting functions and ensure smooth office operations. This role involves invoice processing, administrative support, and coordination with technical teams. Responsibilities + Process client invoices, including complex formats and uploads to client systems. + Enter accounts receivable/payable data, expense reports, and credit card transactions. + Coordinate with project managers on billing schedules and updates. + Provide administrative support by typing notes, assisting with proposals, and managing document production. + Oversee office operations including supply inventory, building communications, and conference room scheduling. + Support employee benefits administration such as phone, transit, and 401(k) plans. + Assist with event planning and internal communications. + Provide backup for reception, mail handling, and travel booking. + Collaborate with project managers, accounting, and HR on various tasks. Essential Skills + Billing/Invoicing and Accounts Payable experience. + Experience with ERP software to process accounting transactions (Deltek, Oracle, Textura, or Microsoft Dynamics). Additional Skills & Qualifications + Associate's or Bachelor's degree in business or a similar field is nice to have. + Experience with Deltek VantagePoint is advantageous. Work Environment The work environment consists of a small office setting with about 10 people locally. You will work closely with the Office Administrator who is currently onsite. Pay and Benefits The pay range for this position is $21.00 - $24.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Grand Rapids,MI. Application Deadline This position is anticipated to close on Jul 15, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.