Billing Coordinator

Job Description

We are seeking a detail-oriented and flexible Billing Coordinator to manage billing, accounts payable/accounts receivable, inventory management, and account services. This role involves processing new receiving and shipping orders, as well as expediting work order requests between internal departments. The ideal candidate should be adaptable to work hours that align with receiving and shipping schedules.

Responsibilities

Create accurate receiving, shipping, and miscellaneous billing invoices for all customers.Accurately enter, maintain, and amend terminal logs, inventory reports, receiving orders, and shipping orders in Synapse and Excel.Review, reconcile, and correct daily inventory according to receipts and shipments in Synapse.Operate inventory control software and generate daily reports using Excel from Synapse, Quickbooks, GP, and other systems.Receive, code, and process customer orders and change orders for both rail and truck.Manage production and shipping orders and coordinate with operations to meet deadlines.Coordinate rail and truck traffic, track shipments, provide proof of delivery, and file freight bills.Perform other administrative duties and shipping clerk functions as assigned by management.Weigh bulk trucks and rail cars.Sign bills of lading and release loads for shipments.

Essential Skills

Experience in accounts receivable and invoicing.Proficiency in billing software.Strong foundational math skills.Advanced MS Excel skills.Strong attention to detail.1-2 years of billing experience.

Work Environment

The position requires a Monday to Friday schedule, fully onsite from 7:30 am to 4:00 pm. Candidates must be flexible to accommodate customer requests, which may include extended day shifts, night shifts, weekends, or holiday shifts. Team members may experience variations in shift responsibilities based on customer needs.

Contact Me:

Kaitland Clawson

APPLY HERE & BOOK TIME IN MY CALENDAR

Link:  https://talentassistant.astoncarter.com/assistant/bookings/ksjok6gb

LinkedIn:  https://www.linkedin.com/in/kaitland-clawson-552605154/

Job Type & Location

This is a Contract to Hire position based out of Chesapeake, VA.

Pay and Benefits

The pay range for this position is $20.00 - $23.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Chesapeake,VA.

Application Deadline

This position is anticipated to close on Apr 10, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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