Billing Analyst Job Description We are seeking an experienced Accounts Receivable Specialist to join our team. The individual will play a crucial role in maintaining communication with internal departments and external entities to ensure accurate and timely billing and cash management. This role involves working closely with accounting, project management, and purchasing departments to resolve billing issues and support compliance reviews and audits. Responsibilities + Maintain communication with internal departments and external entities to resolve billing and accounting issues. + Coordinate with government paying offices and commercial customers to ensure timely payment of invoices. + Support compliance reviews, Sarbanes-Oxley activities, and Defense Contract Audit Agency audits. + Ensure invoices are submitted accurately and in accordance with contract terms. + Manage the accounts receivable cycle and support daily, weekly, and monthly accounting functions. + Perform all billing functions, including preparation, review, and submission of invoices. + Review and maintain contract terms and conditions for customer invoices. + Reconcile assigned billings to the Accounts Receivable general ledger accounts. + Identify opportunities for process and procedure improvements for efficiency. + Maintain and update approved billing rates and dry docking days. + Monitor billing cycles and accounts receivable aging, working with customers to shorten cycle times and collect outstanding invoices. + Assist managers, accounting staff, and auditors in researching accounting and billing issues. + Maintain projects booked to billed reconciliations. + Review all contracts to ensure compliance in billings. + Coordinate and review all accounts receivable documentation. + Assist with contract closeouts and maintain accounts receivable metrics. + Prepare schedules for annual Incurred Cost Submissions. + Perform other responsibilities and duties as assigned. Essential Skills + True billing experience, preferably in a government contracting environment. + Attention to detail for line-item billing and high-volume review. + Experience with accounts receivable, government billing, and invoicing. + Familiarity with CVN billing and purchase orders. + Proficiency in reconciliation of labor hours, material costs, subcontractor invoices, overhead, and G&A expenses. + Experience with Costpoint is preferred. + Strong organizational skills to maintain electronic files in accordance with document retention policies and security requirements. Additional Skills & Qualifications + Experience with government billing/WAWF. + SOX experience. + Proficiency in Excel, including pivot tables and vlookups. + Hands-on experience required; not entry-level, but not overly senior. Work Environment The position is 100% on-site, Monday to Friday, from 7 AM to 4 PM. It offers the potential to transition from a contract to a permanent role with a large local employer in the ship repair industry, typically after 12 months, although earlier conversion is possible. Contact Me: Catherine Sullivan View my availability here: Book a Meeting Job Type & Location This is a Contract to Hire position based out of Norfolk, VA. Pay and Benefits The pay range for this position is $20.00 - $28.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Norfolk,VA. Application Deadline This position is anticipated to close on Apr 3, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.