Hiring for 2 Billing Administrator / Project Coordinators!

Must Have Qualifications:

2+ years of invoicing or billing experienceMust be proficient in MS Excel HS Diploma or GED required (Associate's preferred) Strong organization and communication skills

Job Description

The Billing Administrator / Project Coordinator manages dispatch and validation processes within the operations team while overseeing end-to-end billing activities. This role focuses on identifying and flagging anomalies in data or service requests, coordinating the timely dispatch of resources, and validating task completion and compliance against established standards. The position also handles vendor invoicing, customer billing, and supports both field operations and internal departments to maintain high levels of operational efficiency, accuracy, and quality assurance.

Responsibilities

Coordinate and manage dispatch activities to ensure all jobs are accurately created and dispatched through the appropriate platforms.Work closely with vendors involved in flagging services to ensure timely and accurate invoicing.Process and bill vendor invoices to customers, ensuring accuracy and completeness before submission.Validate invoices provided by vendors, confirming that charges align with agreed terms and completed work.Assist field teams with the use of flagging portals and provide administrative support related to dispatch and billing.Support law enforcement-related requests as they pertain to billing, dispatch, or documentation processes.Maintain strong vendor relationships by participating in monthly calls and assisting with onboarding of new vendor employees.Review quarterly statements from vendors to reconcile accounts, identify discrepancies, and support accurate financial reporting.Assist the internal Accounts Payable department in navigating and resolving invoice-related questions or issues.Collaborate closely with Project Management and Field teams to ensure operational data is accurate, complete, and aligned with billing requirements.Identify and flag anomalies or issues in data, invoices, or service requests and follow up to resolve them promptly.Ensure all tasks and service requests meet compliance and quality standards before validation and billing.Perform administrative support tasks including data entry, documentation, and maintenance of records in Smartsheet, Excel, and other systems.Prioritize and manage multiple tasks and deadlines in a fast-paced environment while maintaining a strong focus on client service.

Work Environment

This is an in-office position, working on-site five days per week. Standard hours are approximately 8:00 a.m. to 5:00 p.m. with a one-hour lunch break, with some flexibility such as the option for a half-hour lunch and an earlier end time (for example, 4:30 p.m.) where business needs allow. The role involves regular use of office productivity tools including Microsoft Office (Word, Excel, PowerPoint), Smartsheet, and various dispatch and billing platforms. The environment is collaborative and operations-focused, with frequent interaction with project management, field teams, vendors, and the accounts payable department, supporting a culture of accuracy, responsiveness, and strong client service.

Job Type & Location

This is a Contract position based out of Granville, OH.

Pay and Benefits

The pay range for this position is $24.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n
• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Granville,OH.

Application Deadline

This position is anticipated to close on May 7, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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