Bid Coordinator Join a dynamic and fast-paced team where you’ll play a key role in driving business growth by managing the bid and proposal process from start to finish. This position is ideal for a highly organized professional who thrives on deadlines, collaboration, and producing high-quality, winning submissions. Position Overview The Bid Coordinator is responsible for coordinating, preparing, and submitting competitive proposals in response to client requests. This role serves as a central point of communication between sales, engineering, and operations teams, ensuring accurate, timely, and compelling bid packages that align with client requirements and company standards. Key Responsibilities + Manage the full bid lifecycle, including reviewing RFPs/RFQs, coordinating internal stakeholders, and ensuring timely submission of proposals. + Collaborate with sales, engineering, and project teams to gather technical information, pricing, and project details. + Prepare, format, and finalize professional proposals, ensuring accuracy, completeness, and compliance with client specifications. + Track bid opportunities, deadlines, and outcomes while maintaining organized documentation and reporting. + Support pricing strategy by assisting with cost estimates, bid comparisons, and proposal analysis. + Ensure all submissions meet quality standards, branding guidelines, and contractual requirements. + Communicate effectively with internal teams to resolve gaps, clarify scope, and align deliverables. + Continuously improve proposal processes, templates, and tools to increase efficiency and win rates. Qualifications + Experience in bid coordination, proposal management, or a related role in construction, engineering, or technical services. + Strong organizational and time management skills with the ability to handle multiple deadlines simultaneously. + Excellent written and verbal communication skills with a high attention to detail. + Proficiency in Microsoft Office Suite; experience with CRM or proposal management tools is a plus. + Ability to work collaboratively in a fast-paced, deadline-driven environment. + Strong analytical skills with the ability to interpret technical information and pricing data. What Sets You Apart + Experience supporting HVAC, building systems, or construction-related bids. + Familiarity with contract documents, scope development, and proposal compliance requirements. + A proactive mindset with the ability to anticipate needs and drive the bid process forward. Why This Role + Opportunity to play a direct role in winning new business and influencing company growth. + Exposure to cross-functional teams and complex projects. + A collaborative environment that values organization, precision, and continuous improvement. Job Type & Location This is a Contract position based out of West Columbia, SC. Pay and Benefits The pay range for this position is $25.00 - $28.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in West Columbia,SC. Application Deadline This position is anticipated to close on May 15, 2026. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.