Job Description

Join Our Team as a Team Secretary at Old See House, Belfast with Brook Street UK LTD
Are you organised, detail-oriented, and ready to support frontline healthcare professionals? Old See House is seeking dedicated Band 3 Team Secretary to join our HSCNI Team.
Why Work with Us?

Competitive Salary: £12.31 per hourTemporary Position: Stability and career growth within Belfast's leading healthcare facilityMeaningful Impact: Provide vital administrative support that helps deliver safe, high-quality patient careCollaborative Environment: Work alongside a professional, friendly team committed to excellenceSkill Development: Gain experience in medical administration, records management, and team coordination

Key Responsibilities:

Providing secretarial and administrative support: This includes typing correspondence (such as clinical letters and reports), word processing, filing, photocopying, and general office duties.Managing diaries and arranging meetings: Team secretaries are responsible for scheduling meetings, managing diaries for team members, and sometimes arranging venues and equipment for those meetings.Handling phone calls and communications: They act as the first point of contact, handling incoming calls, taking messages, dealing with patient and external enquiries, and distributing correspondence.Coordinating and maintaining records: Duties include maintaining patient and staff records, ensuring documents are accurate and confidential, and liaising with other departments on appointments and admissions

What We're Looking For:

Experience in a team administration or office environment (1-2 years)Strong communication skills and proficiency in Microsoft Office, especially ExcelAbility to work independently and as part of a team with excellent organisational skillsAttention to detail and ability to meet deadlines in a fast-paced settingUnderstanding of confidentiality, data protection, and records management

Qualifications:

4 GCSEs including English and Maths (Grade A*-C) or equivalent, or relevant experience

How to Apply
Ready to take the next step in your career? Send your up-to-date CV via the application link provided, or call Siobhan at Brook Street UK LTD for more information

Brook Street NMR is acting as an Employment Business in relation to this vacancy.