Job Title: Contract Closeout & Administration Specialist – Finance Services
Job Description

This role involves the development, negotiation, and administration of subcontract agreements and licenses of varying dollar value, risk, and complexity. The position supports the Contract Closeout Team within Finance Services, ensuring all activities comply with contractual, regulatory, and internal policies.

ResponsibilitiesManage the full lifecycle of contract and subcontract closeouts in accordance with FAR policies.Ensure audit readiness and compliance through ethical business practices.Maintain accurate and up-to-date records in FUSION, including customer point of contact and address.Research and document physical files; reconcile CDMS+ data with the Contracts System.Update FUSION with rates, fee percentages, FCCOM documentation, and Master Agreement details.Monitor CPFF contracts and correctly identify Completion vs. Term types.Meet weekly, periodic, and annual goals for closeouts, canceling funds, and backlog reduction.Communicate professionally with internal and external stakeholders using appropriate methods.Escalate issues as needed and provide interim status updates.Create solicitations, analyze and estimate costs, and negotiate specifications, pricing, periods of performance, and deliverables.Ensure compliance with contract terms and deliverables throughout the contract lifecycle.Conduct price analysis and negotiate price-related terms and subcontract provisions.Collaborate with program staff to ensure performance compliance.Typically manage subcontracts valued up to $50,000; may handle higher-value subcontracts with oversight.Essential SkillsWorking knowledge of procurement, business and contract law, finance, accounting, and standard operating procedures.Ability to apply training and experience to make informed decisions.Strong sense of responsibility, ownership, and professionalism.Commitment to being respectful, responsive, and results-driven.Bachelor’s degree in Business Administration or related field.Minimum of 3 years of relevant experience in contract/subcontract administration.Proficiency with MS Office Suite tools.Additional Skills & QualificationsExperience with Federal Acquisition Regulation (FAR) and Defense Contract Management Agency requirements for contract and subcontract closeout.Ability to work independently and as part of a team.Clear understanding of all contract types and ability to read and interpret contract and invoice documents.Familiarity with CostPoint, Hyperion, Cognos, OAC, and Sharepoint.Approach all assignments with a sense of responsibility and ownership.Ability to think beyond the script to solve complex problems and continually look for process improvements.Interact professionally with a positive attitude and an open mind to new ideas and change.Work Environment

The work environment involves interacting daily with supervisors, procurement staff, suppliers, and internal customers. The role requires working independently on routine tasks with general guidance on more complex assignments. You are expected to maintain a consistent schedule, charge your time correctly, and work required overtime when necessary.

Pay and Benefits

The pay range for this position is $22.45 - $22.45/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Jun 30, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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