Job Title: Associate Facilitities Job Description **Job Description** + Gestionarea procedurilor de securitate in sediul din Bucuresti + Gestionarea sitemului si a cardurilor de control acces in spatiile companiei, atunci cand este cazul + Gestionarea documentatiei necesara pentru o buna functionare a spatiilor companieI din punct de vedere SSM si SU ( planuri de evacuare, stingatoare, verificari PRAM) + Verificarea planurilor etajelor împreună cu tehnicianul CAD, pentru a asigura includerea detaliilor aferente ingineriei structurale și civile, precum și sistemelor mecanice și electrice. + Arhivarea si gestionarea documentatiei privind verificarile periodice efectuate de catre administratia (detectie incendiu, cctv, HVAC, etc) + Rezervarile spatiilor de lucru in tool-ul specific CMAP + Inregistrarea vizitatorilor in sistemul de control acces specific + Coopereaza cu angajatorul si/sau cu lucratorii desemnati,atat cat este necesar, pentru a face posibila realizarea sau cerintele dispuse de catre inspectorii de munca si inspectorii sanitari + Ofera servicii de suport + Gestioneaza corespondenta de intrare/iesire prin registrul de intrari/iesiri de documente si o directioneaza catre departamentele interesate + Este garantul unui bun nivel de prestari de servicii din parte furnizorilor (curatenie, Securitate, climatizare, transport, curierat, etc) + Coordoneaza activitatea de transport si livrare protocol + Gestioneaza flota de autovehicule ale companiei + Gestioneaza apartamentele inchiriate de catre companie + Supervizeaza stocurile de materiale + Gestionarea și înregistrarea tuturor achizițiilor în sistemul de management financiar. + Gestioneaza si raspunde la solicitarile altor departamente + Participa activ in organizarea evenimentelor interne si externe + Participa si gestioneaza actiunile de amenajari interioare si extinderi a spatiilor companiei + Gestionarea achizitiilor in interesul companiei + Efectuare decont cheltuieli administrative/protocol **Program de lucru:** L-V : 09:00-18:00 **Locatie** : Bucuresti, Premium Plaza, birou ADMIN **EN VERSION:** + Managing security procedures at the Bucharest office + Managing the access control system and access cards for company spaces, when necessary + Managing the necessary documentation to ensure proper operation of the company’s premises in terms of occupational health and safety (SSM) and fire safety (SU) (evacuation plans, fire extinguishers, PRAM checks) + Verify floor plans with CAD technician to include details related to structural and civil engineering as well as mechanical and electrical systems + Archiving and managing documentation regarding periodic inspections carried out by the administration (fire detection, CCTV, HVAC, etc.) + Workspace reservations in the dedicated CMAP tool + Recording visitors in the specific access control system + Cooperating with the employer and/or designated workers, as necessary, to enable compliance with requirements set by labor inspectors and health inspectors + Providing support services + Managing incoming/outgoing correspondence through the document registry and directing it to the relevant departments + Ensuring a high level of service delivery from suppliers (cleaning, security, climate control, transportation, courier services, etc.) + Coordinating transport and delivery protocol activities + Managing the company’s vehicle fleet + Supervising inventory of materials + Managing and recording all purchases in the financial management system + Handling and responding to requests from other departments + Actively participating in organizing internal and external events + Participates in and manages interior design and expansion activities for the company’s spaces + Managing company-related purchases + Processing administrative/protocol expense reports **Working hours:** Monday-Friday, 09:00-18:00 **Location:** Bucharest, Premium Plaza, ADMIN office Location: ROU Bucharest - 63-69 Dr. Iacob Felix Street Language Requirements: English (Required) Time Type: Full time **If you are a California resident, by submitting your information, you acknowledge that you have read and have access to the Job Applicant Privacy Notice for California Residents (https://www.concentrix.com/resource/job-applicant-privacy-notice-for-california-residents/)**