Associate Director - Funds (Jersey)

Department: Fund Administration

Employment Type: Full Time

Location: Jersey

Reporting To: Client Director

DescriptionThis is a great opportunity for a driven and talented individual to make a real difference as part of a dedicated and professional team. The Associate Director will work on a broad range of matters providing administration, management and secretarial services for established and new Real Estate and Private Equity Funds.  The Associate Director will work closely with the Head of Funds and the Directors. The Associate Director will service the needs of a portfolio of private equity and real estate clients and will liaise with the CFO and finance team of the funds, third parties  (including  auditors) and any other external advisors necessary to ensure all issues are resolved and deadlines are met. There will also be a number of responsibilities  including  co-ordinating  the distribution  of call and distribution notices, interpretation of agreements, assessing client profitability, and overseeing client relationships and other day to day functions. There will also be client Directorship responsibility. In addition to these exciting tasks, the candidate will also have the opportunity to be involved in the take-on and setting-up of clients within the business, giving the individual exposure to a wide variety of high quality clients. There will be a number of interesting and varied ad hoc projects. This is a position best suited to a commercial yet technically minded person who enjoys the challenge of providing technical and operational solutions to our clients.

Key ResponsibilitiesDutiesManaging Client  Relationships and Administration:\nBeing involved in all aspects of Real Estate and Private Equity Fund / SPV administration and coordination of Company Secretarial duties;\nBeing responsible for a client focused team that carry out the day to day administration of real estate and private equity funds which are typically Limited Partnerships, Unit Trusts, Fund Company’s and SPVs;\nBilling and cash collection;\nBe  an authorised  signatory  of  Langham  Hall.  Daily  cash  management  tasks  across  a  number  of  bank accounts.   To be familiar with banking and payment processes, formatting and to some degree, systems. Activity on various accounts will include reviewing and authorising payment of expenses, dividends, carry, distributions  and capital  calls  etc. These  tasks  will require  liaison  with  the  clients  as well  as banking institutions as appropriate;\nTo liaise with law firms as appropriate in relation to the activities of specific entities and transactions;\nReview   of  deliverables   to  clients   and  where   multi-jurisdictional   clients,  actively   work  with  those jurisdictions to ensure work is delivered to client satisfaction;\nReview  and  submit  recommendations  for  improving  the  organisation's  operation  including  review  of profitability and identification of new products or billing opportunities on existing clients.\nPeople Management\nSupport Managers with matters that have been escalated from the team;\nProvide advice and guidance to employees across the business acting as a mentor and role model;\nManage   performance   of   direct   reports   through   the   Performance   Management process,  including Performance Review meetings and objective setting;\nUnderstand the career aspirations of your reports and encourage their growth by developing the skills and experience they require;\nEffectively  delegate  tasks  to  your  team  via  the  Manager  giving  clear  instructions  and  support  their understanding;\nManage team resource and maximise effectiveness / output of the team whilst maintaining high standards;\nLead the recruitment process where applicable, reviewing CV’s and conducting interviews with potential candidates.\nOverseeing/Organising Take-On and Set-Up of New Clients, including:\nAppointment as Director on client entities;\nCoordinating the initial secretarial and regulatory needs of clients;\nIn conjunction with the Head of Funds, to prepare proposals / quotes and supporting information;\nCreation  of new SPVs, Limited  Partnerships  and Trusts,  and play a pivotal  role in the completion  and satisfaction of LHFMJ’s KYC / AML policy for all new entities or investors;\nResponsible for client due diligence, negotiation of terms, identification of scope and monitoring compliance with company procedures;\nWork effectively with other members of the management team to hand hold Jersey work sourced by them into the business;\nLook for new ways to increase Langham Hall’s Jersey profile via mailshots or other.\nAssisting with the Internal Operations of Langham Hall Jersey:\nBe part of the management team that helps drive the business forward;\nLiaison with the JFSC and other regulatory bodies be they in relation to the permits or consents issued to the funds or the functionaries  or in relation to statutory filings etc. for fund related vehicles e.g. Jersey incorporated companies;\nDrafting of infrastructure procedures and other internal documents;\nBuilding the general profile of Langham Hall in Jersey.\nAs part of your duties all employees must ensure adherence to internal policies and procedures and meeting all personal AML obligations. 

Person SpecificationQualificationsEducated to at least ‘A’ level standard or equivalent. Preferably completion of ICSA Diploma or similar, or willing to study for a relevant professional qualification.Skills and Experience\nAbility  to write  reports,  business  correspondence,  procedure  manuals  and  performance  measurement reports at asset and fund level;\nAbility  to solve  practical  problems  and  deal  with  a variety  of situations  for which  there  may be little precedence;\nStrong organisational and time management skills are essential;\nAbility to work within a team to mentor, coach and carry out on-the-job training with more junior staff;\nThe candidate must be proficient in Outlook, Microsoft Packages, Internet Software, and Database Software;\nDemonstrable experience in a senior position within Real Estate or Private Equity / Trust and Company experience, preferably with some knowledge or exposure to corporate structures and SPV administration. Company Secretarial knowledge would be advantageous. We would also expect to see a reasonable understanding of cash management processes and systems;\nThe candidate must above all have excellent communication skills, high attention to detail and accuracy, with the ability to use initiative and work independently.\nTechnical Knowledge\nThe candidate will need to be familiar with statutory requirements and corporate governance matters, be proficient in ensuring client board meetings for various purposes are organised on the agreed basis, as well as on an ad-hoc basis for clients in the team, such as the acquisition and disposal of investments, admitting new investors or amendments to material fund documentation;\nThe candidate will be expected to participate fully at such meetings and thereafter have responsibility for ensuring the accurate and timely completion of minutes and resolutions;\nThe directors of the Management companies to the Fund(s) will expect the Associate Director to understand complex transactions and structures and to be able to effectively communicate this to these individuals in a clear and meaningful way. This person will also sit on client Boards in due course;\nA deep understanding of the agreements associated with private equity real estate and interpretation of terms within including LPA, debt documentation, sale and purchase agreements, leases etc.\n

BenefitsLangham Hall invests in people and developing them professionally. We are extremely proud of our leadership-focused culture which fosters a dedicated, approachable and collaborative way of working. We offer the opportunity to progress your career and study professional qualifications.