Associate Director, Administration, Mott Center - Department of Obstetrics and Gynecology Wayne State University is searching for an experiencedAssociate Director, Administration, Mott Center - Department of Obstetrics and Gynecologyat its Detroit campus location. Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society. Essential functions (job duties): Job Purpose: Works with Director (Academic) to provide high level leadership and management of the Center. Directs the administration of fiscal, faculty, and academic affairs, personnel, research, physical plant management, and operations of the Center. Serve as chief administrative liaison to the Division of Research and the School of Medicine, as well as other internal and external constituents. Essential Functions: Direct financial activities which include development of complex budget projections and plans, cost and statistical analyses and related reports, and oversight of expenditures to ensure compliance with WSU policies. Represent Center in budget meetings with School of Medicine and Division of Research. Plan, direct and maintain all budgets in accordance with allocation provisions, policy and regulations for all fund types; develop short and long range strategic plans. Maintain internal control systems to assure integrity of financial transactions, prevent errors, omissions and fraudulent activity. Direct, develop, and administer personnel operations. Responsible for performance management, recruiting, merit and salary planning, transaction management, employee relations, development, and reporting. Partner with Human Resources Client Services to optimize process flow and resolve other issues. Ensure transactions for all academic and non-academic personnel are performed in compliance with WSU policy and procedures. Possess signatory authority for the Center. Final approver for all administrative e-systems and processes. Represent Center/leadership team to other University personnel, students, vendors, external clients and outside professional organizations and groups. Participate on various committees and task forces; serve as a resource providing general information and problem resolution for operational activities. Attend and participate in monthly faculty meeting. Regularly meet with faculty to remedy issues related to all aspects of operations. Direct administration of the merit salary and promotion and tenure processes. Assist Director (Academic) with faculty recruiting activities; determine related financial commitments. Manage faculty start-up accounts; work with School of Medicine and University Budget Office for scheduled funding contributions. Provide support to new-hire faculty members to efficiently setup and establish laboratories. Direct administration of the graduate programs. Develop and implement graduate student recruitment activities, direct related financial activities of programs and seminar series. Work with Division Director for Education to determine rotations and laboratory placement of students. Develop, implement, and direct program delivery, coordinate technical and administrative aspects of programs/projects. Facilitate resolution of issues related to enrolled students. Direct the financial aspects of the grant award functions, both pre and post. Approve proposals and ensure budgets and effort are aligned with Center/School/Division objectives. Ensure principal investigators maintain approved budgets of active awards and prevent deficits. Direct formal reporting for grant and ICR balances, provide standardized reports to investigators on a scheduled basis. Direct processes that identify sources of funding, maintain grants database, and provide added value to proposals. Develop and direct programs for development/philanthropy and other types of outreach. Actively promote Center, including management of the website and newsletter, writing communications and other public relations. Direct physical plant management. Review office and laboratory space assignments per Center policy. Identify and direct the removal of outdated equipment, clearing of laboratories no longer in use; oversee repairs and new installations, directs coordination with FP&M for large and small scale renovation projects. Negotiate service and maintenance contracts for scientific and office equipment. Unique duties: The Associate Director of Administration is responsible for the operational and financial management of the Mott Center, reporting directly to the Center Director. This role oversees and mentors an administrative team that supports faculty, the Clinical Research Center, and all research and educational activities of the Center. Responsible for management of grants and contract funding (pre- and post-award), the financial oversight of all Center funding sources (including the Clinical Research Center), and human resource functions. The Associate Director also supports the planning and execution of research and educational initiatives. Essential Functions: Prepare and manage the overall budget for the center, overseeing all funding sources. Prepare and manage the yearly general fund state-allocated budget. Provide financial reporting and forecasting to the Director, ensuring compliance and managing expense reporting and forecasting for endowments and startup accounts. Present monthly financial updates to Director and make recommendations on financial matters. Maintain and reconcile the personnel position roster for the Department. Manage over $10M in active grant awards, ensuring accuracy, compliance, and financial accuracy and integrity. Manage financial transfers, expense transfers, journal vouchers, and account corrections. Oversee the financial structure and operations of the Clinical Research Center. Lead, mentor, and supervise the administrative team. Serve on key committees that directly support the operational activities and initiatives of the center. Manage space allocation, building operations, and serve as liaison with various WSU departments. Initiate and approve personnel actions (hiring, terminations, reclassifications, disciplinary actions, and retention efforts). Serve has a first-level liaison for human resource-related matters. Handle confidential and sensitive information for the center. Assist Director with activities and initiatives as needed. Plan and implement events for the center. Act as department-level approver for EPAF, WayneBuy, TravelWayne, WebTime timesheets, ProCard transactions, etc. Other duties as assigned. Qualifications: Education:Bachelor's degree Bachelor's degree in business administration, public administration, or related field from an accredited college or university, or an equivalent combination of education and experience required. Master's degree preferred. Experience:Expert (established subject matter expert, 7+ years experience) Minimum of seven years of financial, budget, human resources, academic administration, and supervisory experience, preferably in higher education or a large/complex organization. Knowledge, Skills, Abilities: BUSINESS ACUMEN: Possess an understanding of administrative systems, preferably in a higher education environment. Demonstrates a high level of understanding of operations or possesses the equivalent professional experience in supporting the business operations of an equivalent size in a non-university organization such as non-profit, corporate or government. Demonstrates broad knowledge and perspective and is future oriented. ANALYTICAL SKILLS: Demonstrates the ability to apply analytical and logical thinking to gathering and analyzing information. Makes valid and reliable evaluation of information. Proposes and evaluates alternative solutions to achieve organizational goals. Capable of analyzing large volume of data and summarizing results. PROBLEM SOLVING SKILLS: Analyzes the impact of potential actions. Identifies and resolves problems in a timely manner. Anticipates the implications and consequences of situations and takes appropriate action to be prepared for possible contingencies. LEADERSHIP SKILLS: Provides leadership and training to responsible area(s) regarding financial, budgetary, human resources and administrative matters. Demonstrates strong leadership skills that can influence and motivate individuals and groups to achieve results. ORGANIZATIONAL AGILITY: Demonstrates the use of strategic and mission critical approaches in decision making. Knows how to get things done both through formal channels and the informal networks. Demonstrates the ability to work effectively to establish and accomplish the mission, strategic plans, goals and objectives of the unit. TEAMWORK AND RELATIONSHIPS: Ability to work through others and make appropriate interventions to ensure work flow is efficient and adequate resources are available. Encourages collaboration and seeks feedback. Demonstrates an ability to share organizational knowledge with peers to support their personal developments within the institutional framework. PLANNING/PROJECT MANAGEMENT: Ability to shift priorities and multi-task on various projects. Develops strategies to achieve organizational goals. Accurately scopes out length and difficulty of tasks and projects. Realistically estimates time and resource requirements on projects. SUPERVISORY SKILLS: Ability to delegate work, set clear direction and manage workflow. Skill and experience in mentoring and coaching of personnel. Ability to train, develop, assess, and offer feedback to staff members. Skilled in development of teamwork among staff members. ORGANIZATION SKILLS: Ability to prioritize and plan work activities; adapting to changing conditions. Strong organizational skills and ability to work within established deadline and under pressure. PERSONAL CREDIBILITY: Possesses high ethical standards. Respects the confidentiality of information and concerns shared by others. Interprets and understands University policies and applicable laws and regulations to ensure personal and unit compliance. COMMUNICATION SKILLS: Expresses oneself clearly in writing and in conversations and interactions with others. Can portray financial information clearly through spreadsheets, financial statements, graphs, and narratives. Demonstrates the ability to plan and deliver oral and written communications that are impactful and persuasive. TECHNOLOGY SKILLS: Working knowledge of Microsoft Word, Outlook, PowerPoint, Excel, all Banner Applications, Prophix, and WSU Pipeline programs. Preferred qualifications: Bachelor’s degree or equivalent combination of education & experience. Five or more years of experience working in a high-level administrative role. Knowledge and experience working with management of Federal, State, Foundation, and Industry-sponsored grant and contract funding. Demonstrated experience in financial skills with a strong understanding of general accounting principles. Must be able to develop and effectively manage budgets. Ability to multitask and prioritize work in a fast-paced setting. Excellent communication and interpersonal skills. Must be able to communicate (verbal and written) professionally and effectively. Able to interact professionally with individuals from diverse backgrounds. Strong analytical problem-solving skills. Strong leadership and supervisory skills. School/College/Division: H06 - School of Medicine Primary department: H0610 - Obstetrics/Gynecology Employment type: + Regular Employee + Job type: Full Time + Job category: Staff/Administrative Funding/salary information: + Compensation type: Annual Salary + Hourly rate: + Salary minimum: TBD + Salary hire maximum: TBD Working conditions: Job openings: + Number of openings: 1 + Reposted position: No + Reposted reason: None (New Requisition) + Prior posting/requisition number: Background check requirements: University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.