Summary:

A developmental role for someone interested in pursuing Facility Management that entails office space planning, vendor negotiations, actual vs budget expense management, office communications, etc.

Responsibilities:

Office Space Planning:

 Plan for evolution of office space as employee count increases and needs change.  Plan for employee workstation layout revisions in Tango.  Oversee office moves when required.

Expense Analysis/Budgeting:

Prepare annual expense budget for Ellis Facility by G/L account. Conduct monthly actual vs budget expense analysis; track expenses; request accruals; forecast future month’s spending for Accounting group.

Vendor Management and Event Planning:

Must be able to communicate needs to vendors, obtain competitive bids for desired work, manage vendor relationships. Plan annual holiday party and townhall events; Manage details of venue, menu, music, prizes, décor, guest list.

Office Communications:

Write office-wide employee communications. Communicate with management firm of owned building. Manage invitations and RSVPs for company events.

Front Desk Coverage:

Cover for receptionist two hours per day during lunch and mail distribution or when they are out of office.

Requirements:

Education and/or Experience, Knowledge, Skills & Abilities:

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements for this position are listed below: 

College graduate 0 - 2 years of experience

Communication Skills:

Excellent verbal and written communication skills.

Organizational Skills:

Strong organizational and multitasking abilities. Detail-oriented with a proactive approach to problem-solving.

Tech Savvy:

Proficient in using office software (e.g., Microsoft Office Suite, Google Workspace). Basic understanding of office equipment and technology.

Team Player:

Ability to work collaboratively with colleagues and other departments. Willingness to take on additional responsibilities as needed