Job Title: Assistant Property Manager
Job Description

The Assistant Property Manager provides comprehensive administrative and operational support to the property management team. This role helps ensure smooth day-to-day building operations, accurate lease and contract administration, and excellent service to tenants and clients. The position is ideal for a detail-oriented professional who enjoys working in a fast-paced office environment and supporting multiple priorities within commercial or residential property management.

ResponsibilitiesProvide full administrative support to the property management team, including answering phones, typing reports, filing, and distributing correspondence.Schedule and coordinate meetings and special events as requested, ensuring all logistics and materials are in place.Assist with lease administration activities, including maintaining tenant contact information, tracking insurance information, and generating related reports.Prepare and coordinate bid proposals, service contracts, and approved invoices in alignment with company policies and procedures.Assist in the bidding process and support Property Managers in ensuring compliance with internal policies and procedures.Prepare, code, and submit invoices for Property Manager review and approval.Ensure the office remains stocked with appropriate office supplies and other materials required to maintain daily operations.Enter and maintain accurate contract and certificate of insurance information in contract administration software in a prompt and timely manner.Track and file contracts and insurance certificates and maintain a follow-up system for expirations and renewals.Monitor and maintain the property maintenance work order system and prepare monthly reports on the status of tenant work orders for the Property Manager.Maintain the property purchase order system to support accurate tracking of expenses and services.Maintain organized lease and contract files as well as other documentation within the property management office.Promote and foster positive relationships with tenants and clients, tracking and following up on service calls as required.Assist with the preparation of monthly and quarterly management reports and support annual budget preparation.Process management and maintenance staff hours, tenant bill-back invoices, expense reports, monthly meter readings, and check requests for review and approval.Handle confidential information with discretion and maintain a professional demeanor when interfacing with tenants, vendors, and internal decision makers.Essential SkillsStrong oral and written communication skills.Demonstrated customer focus with the ability to serve both internal and external customers effectively.Excellent organizational skills with strong attention to detail.Effective interpersonal skills with the ability to build positive working relationships.Initiative and the ability to work proactively with minimal supervision.Ability to multi-task and manage competing priorities in a fast-paced environment.Proficiency in Microsoft Office Suite, including word processing, spreadsheets, and email applications.Ability to follow and give direction and to interface professionally with decision makers.Ability to maintain confidential information with discretion.High school diploma or GED equivalent.Additional Skills & QualificationsBachelor’s degree preferred.Customer service experience preferred, particularly in a professional office or property management setting.Experience with contract administration software is beneficial.Familiarity with lease administration, work order systems, and purchase order processes is an advantage.Comfort working with basic accounting-related tasks such as invoice coding, bill-back processing, and meter readings.Work Environment

This role operates in a professional office environment within a property management setting. The position routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. The role may require standing and walking for extended or continuous periods, ascending and descending staircases, ladders, or step stools, and traveling outside between buildings in varying outdoor weather conditions. The employee may also be regularly required to remain in a stationary position, sitting or standing for a significant portion of the workday, while frequently operating office machinery. The organization follows equal employment opportunity principles and maintains a professional, respectful, and inclusive workplace.

Job Type & Location

This is a Contract position based out of San Jose, CA.

Pay and Benefits

The pay range for this position is $30.00 - $32.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n
• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in San Jose,CA.

Application Deadline

This position is anticipated to close on Apr 26, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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