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Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Assistant Project Lead - Documentation Controller Jones Lang LaSalle (JLL)

Position Overview

JLL is seeking a detail-oriented Assistant Project Lead - Documentation Controller to support project management teams in maintaining comprehensive project documentation systems across commercial real estate initiatives. This role focuses on document management, quality control, and process coordination while providing support to senior project managers.

Key Responsibilities

Documentation Management & Control Establish and maintain centralized project documentation systems, including drawing management, specification tracking, and correspondence filing. Implement document control protocols to ensure version control, distribution tracking, and secure storage of sensitive project information. Coordinate document reviews and approvals across multiple project stakeholders.

Project Support & Coordination Assist project leads with administrative tasks including meeting coordination, action item tracking, and progress reporting. Support project scheduling activities by monitoring deliverable timelines and coordinating with consultants and contractors. Maintain project databases and ensure accurate data entry across all project management platforms.

Quality Assurance & Compliance Review project documentation for completeness, accuracy, and compliance with JLL standards and client requirements. Conduct quality control checks on drawings, specifications, and reports before distribution. Ensure all documentation meets regulatory requirements and company formatting standards.

Communication & Stakeholder Interface Serve as primary contact for document-related inquiries from project team members, consultants, and clients. Coordinate document distribution and maintain communication logs. Prepare project status reports and documentation summaries for leadership review.

Process Improvement & Training Identify opportunities to streamline documentation processes and recommend system improvements. Assist in training team members on document management procedures and software platforms. Support implementation of new documentation technologies and workflows.

Required Qualifications

Bachelor's degree in Construction Management, Architecture, Engineering, or related field. Minimum 3-5 years of experience in project documentation, construction administration, or real estate project support roles.

Strong organizational skills with attention to detail and ability to manage multiple concurrent projects.

Essential Skills

Excellent written and verbal communication abilities with strong interpersonal skills. Proven ability to work independently while supporting team objectives. Detail-oriented approach with capability to identify inconsistencies and errors in technical documentation.

Understanding of construction documentation including drawings, specifications, and contract documents. Familiarity with commercial real estate project delivery processes. Ability to prioritize tasks effectively in fast-paced environments with competing deadlines.

Technical Competencies

Experience with cloud-based document management platforms and version control systems. Knowledge of architectural and engineering drawing standards and conventions. Proficiency in Adobe Acrobat, PDF, and electronic document processing.

Basic understanding of building codes, construction processes, and project lifecycle phases. Familiarity with contract administration and change order documentation. Experience with data analysis and report generation tools.

Preferred Experience

Previous experience in commercial real estate, corporate facilities management, or construction industry. Knowledge of JLL project management methodologies and client service standards. Experience supporting large-scale office, retail, or industrial projects.

Professional development in project management principles or document control certifications. Background in quality assurance or process improvement initiatives. Experience with international projects or multi-location portfolio management.

Working Conditions

Project site-based position. Standard business hours with flexibility for project deadlines and client requirements. Some travel may be required for multi-market projects.

Collaborative environment requiring coordination with diverse project stakeholders including architects, engineers, contractors, and client representatives.

Career Development

This role provides excellent advancement opportunities within JLL's project management organization. Successful performance can lead to progression to Project Manager, Senior Project Coordinator, or specialized roles in construction management or facilities consulting.

Location:

Scheduled Weekly Hours:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.