JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

We are looking for an Assistant Facilities Manager for our Integrated Facilities Management business line.  

Role Purpose  

An exciting opportunity has arisen for an Assistant Facilities Manager. The Assistant Facilities Manager will assist the Senior Facilities Manager in leading a team or vendor group to manage the tactical delivery for the assigned property/facility, and be the on-site point of contact for the key stakeholders &/or client in the absence of the Facilities Manager. The responsibilities will include site budgets, accounting and finance, maintenance and operations, contract services, purchasing of material, equipment & supplies, occupancy services and helpdesk. 

What this job involves  

People Management  

Help manage and coach team & vendors 

Assist in developing and sustain a high-quality well motivated team 

Ensure high staff morale, trust and work ethics 

Actively support an environment that supports teamwork, co-operation and performance excellence within the team 

Assist in mentoring and enabling Training & Development of team members 

Client/Stakeholder Management 

Deliver excellent customer service to meet on-site client’s expectations 

Build and develop effective relationships with key stakeholders &/or client and be comfortable working across all levels 

Monitor procedures to ensure client’s expectations are conveyed and worked upon

Procurement & Vendor Management 

Support vendors including hard and soft skills to deliver services on time and within budget 

Support vendor procurement processes in accordance with agreed client procurement guidelines as well as Jones Lang LaSalle procurement best practices 

Contracts Management 

Ensure that all contracts are professionally delivered at the right cost and in line with the Jones Lang LaSalle Code of Ethics 

Support in monitoring expiry of contracts and initiate re-procurement if needed 

Continually assess contracts to ensure best value delivered to the client 

Finance Management / Cost Control / Profitability 

Assist in ensuring that the site’s financial operations are meeting targets and control requirements 

Assist and monitor financial processes to ensure account payable procedures are followed at all times 

Health & Safety Management 

Implement and manage safety procedures to ensure the provision of a safe working environment 

Ensure compliance with statutory regulations on fire, health and safety standards 

Site Operations Management 

Implement Industry Best Practice operations 

Assist and monitor to ensure all building procedures and performance measures are maintained at all times 

Ensure all Critical Environment (CEM) requirements are met 

Seek ways to reduce costs and improve operational standards 

Risk Management 

Assist in the implementation and management of a property risk management program 

Support the implementation and monitoring of disaster recovering and business continuity plans 

Follow established escalation procedures and incident reporting procedures 

Adhere to Jones Lang LaSalle’s business conduct by ensuring compliance with the firm’s guidelines, procedures and strategies 

Sound like you? To apply you need to be able to demonstrate the following skills and experience: 

Experienced in facilities, property management, hospitality or related field 

Able to demonstrate knowledge of local health and occupational safety requirements 

Experienced in dealing with critical facilities and vendor management for specialized services 

Able to demonstrate proven capacity to understand and interpret commercial contracts 

Highly experienced in budget management and financial analysis 

Able to demonstrate superior people management skills 

Strong communicator 

Some duties of the role may fall outside of the responsibilities listed in the job description. 

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Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.