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Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

About JLL: JLL, a Fortune 500 company founded in 1783, is a global leader in commercial real estate services. Operating in 80+ countries with 100,000 professionals, we offer comprehensive property management, leasing, capital markets, and consulting services across various sectors. Our commitment to innovation, sustainability, and excellence drives the industry forward.

Position: Assistant Facilities Manager

Location: Bayan Lepas, Pulau Pinang, Malaysia

Position Overview: Seeking an experienced Assistant Facilities Manager to oversee Facilities operations for a prestigious technology client. The role involves managing facility operations, maintenance, and client relationships.

KEY RESPONSIBILITIES

Site Facilities Coordination

Coordinate with landlord’s maintenance team to implement building procedures and performance measures and ensure they are always maintained.

Coordinate with landlord’s maintenance team to ensure all building maintenance requirements are met.

Propose innovative suggestions to reduce costs and improve operational standards.

Support space planning initiatives and management of small projects onsite.

Site attendance is required and to support emergencies onsite as and when required.

Client/Stakeholder Management

Proactively engage stakeholders to ensure that on site client’s expectations are met

Build and develop effective client / stakeholder relationships across multiple levels of the organisation

On-site key point of contact for Facilities in the client’s premises

Procurement and Finance Management

Ensure vendors are well-managed, delivering services on time and within budget

Ensure that vendor procurement processes comply with agreed client procurement guidelines as well as JLL’s best practice

Actively work to ensure that the site’s financial operations are meeting or exceeding targets and control requirements including JLL’s code of ethics.

Ensure financial processes are always followed.

Assists in end-to-end local finance processes including validating monthly accruals, purchase order creation and invoice submission.

Health & Safety Management

Ensure the provision of a safe working environment

Ensure compliance with statutory regulations on fire, health and safety standards

Ensure escalation procedures and incident reporting procedures are implemented and in place

General

Achieve Key Performance Indicators and Service Level Agreement targets.

Assist in preparation of monthly, quarterly reports to present to client.

Any other duties as assigned by APAC Regional Account Manager.

Ideal Experience

Min. Bachelor’s degree in Engineering, Business or other relevant field with 3-4 years’ experience in Facilities Management.

Knowledge of local occupational health and safety requirements

Knowledge of critical facilities

Knowledge of vendor management for specialized services

Understands basic technical aspects of property management and building maintenance.

Proven capacity to understand and interpret commercial contracts.

Strong budget management and financial analysis skills.

JLL is an equal opportunity employer offering competitive compensation, benefits, and growth opportunities. Join us in shaping the future of real estate services!

Location:

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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