Assistant Facilities Manager Job ID 243565 Posted 16-Oct-2025 Service line GWS Segment Role type Full-time Areas of Interest Facilities Management Location(s) Hong Kong - Hong Kong Assistant Facilities Manager – Hong Kong JOB SUMMARY The purpose of this position is to support the Facilities Manager in the day-to-day operations and maintenance of Hong Kong facilities. The role assists in managing building functions, coordinating with vendors, and ensuring compliance with company standards. The position is based in Hong Kong and reports to the Facilities Manager. ESSENTIAL DUTIES AND RESPONSIBILITIES + Facility Operations Support:Assist in overseeing daily operations of Hong Kong facilities, ensuring maintenance standards are met and deliverables are achieved on time. + Team Coordination:Support the Facilities Manager in supervising the team, ensuring members understand their roles and responsibilities. Provide guidance and assist with training as directed. + Stakeholder & Client Relations:Help maintain positive client relationships by supporting meetings, preparing reports, and assisting with client communications regarding property profiles, emergency plans, inspections, audits, and work order updates. + Maintenance & Repairs:Coordinate and track maintenance, repairs, and renovations, ensuring minimal disruption to office operations. Liaise with contractors and service providers as needed. + Vendor Management:Assist in engaging and managing relationships with external service providers for maintenance, security, cleaning, and other facility-related services. + Health & Safety:Support compliance with local health and safety regulations and company policies. Assist with safety audits and risk assessments. + Budget & Finance Support:Assist the Facilities Manager with budget tracking, invoice processing, and cost control measures. Participate in monthly finance meetings as required. + Space Planning:Support space utilisation projects and office layout changes to accommodate business needs. + Sustainability Initiatives:Assist with implementation of sustainable practices and environmental initiatives within the facilities. + Project Coordination:Support the management of operational and capital projects as directed by the Facilities Manager. + Crisis & Incident Management:Assist in responding to facility-related emergencies and help maintain procedures for emergency action plans, disaster recovery, and business continuity. + Reporting & Documentation:Maintain accurate records and documentation related to facility operations. Prepare and submit operational reports as required. + Other duties as assigned. SUPERVISORY RESPONSIBILITIES May provide guidance to junior staff or contractors as directed. Does not have direct staff management or hiring authority but may assist the Facilities Manager in team coordination and training. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION AND EXPERIENCE + High school diploma or general education degree (GED) required. + Minimum of three years of related experience and/or training in facilities management or building operations. + Bachelor’s degree preferred. + Experience in both soft and hard services is desirable. + Strong communication and organisational skills required. CERTIFICATES AND/OR LICENSES + Facility Management certification preferred. COMMUNICATION SKILLS + Ability to comprehend, analyse, and interpret routine business documents. + Ability to respond effectively to client and team queries. + Ability to write basic reports and emails. + Ability to work collaboratively with team members, management, and clients. FINANCIAL KNOWLEDGE + Basic understanding of financial terms and principles. + Ability to process invoices and assist with budget tracking. REASONING ABILITY + Ability to solve routine problems and handle a variety of tasks in a fast-paced environment. + Analytical and quantitative skills to support operational decisions. OTHER SKILLS AND ABILITIES + Proficient in Microsoft Office Suite, Outlook, intranet/internet. + Ability to use work order systems. + Basic knowledge of architectural, electrical, and mechanical systems. + Understanding of leases, contracts, and related documents. SCOPE OF RESPONSIBILITY Decisions made with understanding of procedures and company policies. Responsible for supporting department deadlines. Errors in judgment may impact co-workers, supervisor, or department. **Why CBRE?** When you join CBRE, you become part of the global lead in commercial real estate service and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to realize your full potential. **Our Values in Hiring** At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications. CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)