Assistant Facilities Manager Job ID 237452 Posted 08-Sep-2025 Role type Full-time Areas of Interest Engineering/Maintenance Location(s) London - England - United Kingdom of Great Britain and Northern Ireland **Job Title: Assistant Facilities Manager** CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting an Assistant Facilities Manager to join the team located in **London** . **Role Summary:** + Manage and support the FMC (Facilities Management co-ordinators) ensuring rotas and work task are completed + Ensure all vendors deliver services in line with the contractual obligations and expectations + Resolve any supplier issues directly with nominated vendors + Assist / develop a working BCP solution with the CBRE and client team + Schedule Monthly meetings with the client team to discuss, review and manage the vendors service levels + Notate and report all findings in a monthly report + Raise Purchase Orders on JDE and process / endorse client invoicing + Ensure a working escalation process is in place and establish a rota for call outs with the team + Escalate any emergencies connected with the facilities or equipment + Principle point of contact for Colleagues in the London sites + Liaise with FM vendors regarding service visits with assistance from the security Team + Ensure office equipment is working and has sufficient supplies + Office inspections, recording any faults + Carry out cleaning audits in conjunction with the cleaning Vendor + Assist in keeping FM Location Operational Manual and Playbooks up to date + Ensure a professional and courteous working relationship is maintained with the Landlords and their representatives in both buildings + Responsibility for the continual development of the FMC + Setting of targets and training for the FMC + Ensure that all vendors passes are returned and that NDA’s are completed and filed + Manage client expectations around cover for events and specific requirements, ensuring that all stakeholders are informed and that actions and responsibilities are fully understood by all + Identify any service shortfalls + Ensure that all PPM’s are carried out as scheduled + Manage the stock room, including stock levels + Manage the outsourced postal / courier service **Experience Required:** + Strong proven experience in an FM or related services environment + Responsible for multiple services at site level + Good knowledge of Facilities Management SLA's / KPI's + Experience in dealing with suppliers / contractors + IT literate – Microsoft packages + Good understanding of FM service contracts and negotiations + Strong communicator with confident oral and written skills + Good administration skills with an eye for detail + Strong customer service ethic + Team player mind-set + Ability to work to pressured deadlines and take on challenges when required CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)