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Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

We are looking for an Assistant Facilities Manager for our Integrated Facilities Management business line in Wrocław

Role Purpose  

An exciting opportunity has arisen for an Assistant Facilities Manager. The Assistant Facilities Manager will assist the Senior Facilities Manager in leading a team or vendor group to manage the tactical delivery for the assigned property/facility, and be the on-site point of contact for the key stakeholders &/or client in the absence of the Facilities Manager. The responsibilities will include site budgets, accounting and finance, maintenance and operations, contract services, purchasing of material, equipment & supplies, occupancy services and helpdesk. 

Key Responsibilities

Operational LeadershipImplement industry best practices and maintain building procedures and performance measuresEnsure all Critical Environment (CEM) requirements are consistently metIdentify and execute opportunities to optimize costs while enhancing operational standardsAssist with daily facilities operations, including maintenance coordination, vendor oversight, and resource allocation

Team & Vendor ManagementProvide coaching and guidance to on-site team members and service vendorsFoster a collaborative work environment that emphasizes high performance, teamwork, and professional developmentSupport team training initiatives and professional growth opportunitiesEnsure service delivery meets established quality standards and timeline requirements

Client & Stakeholder EngagementDeliver exceptional customer service to meet and exceed client expectationsDevelop and maintain productive relationships with key stakeholders across all organizational levelsImplement effective communication channels to ensure client needs are properly addressedRepresent the facilities team professionally in client-facing situations

Financial OversightSupport budget planning, monitoring, and financial reporting for assigned propertiesEnsure compliance with accounts payable procedures and financial controlsAssist in analyzing operational costs and identifying optimization opportunitiesContribute to financial planning and forecasting activities

Contract & Procurement ManagementSupport vendor selection and procurement processes according to client guidelines and JLL best practicesMonitor contract performance and compliance with service level agreementsAssist in evaluating contract renewal needs and recommending improvementsEnsure all contractual obligations align with JLL's Code of Ethics

Health, Safety & Risk ManagementImplement and enforce safety procedures to maintain a secure work environmentEnsure compliance with statutory regulations regarding fire safety, health standards, and building codesSupport risk management programs and business continuity planningFollow established incident reporting and escalation proceduresMaintain compliance with JLL's business conduct guidelines and operational procedures

Sound like you? To apply you need to be able to demonstrate the following skills and experience: 

Experienced in facilities, property management, hospitality or related field Able to demonstrate knowledge of local health and occupational safety requirements Experienced in dealing with critical facilities and vendor management for specialized services Able to demonstrate proven capacity to understand and interpret commercial contracts Highly experienced in budget management and financial analysis Able to demonstrate superior people management skills Strong communicator 

Some duties of the role may fall outside of the responsibilities listed in the job description. 

What you can expect from us  

Contract of employmentBenefits package (private healthcare, cafeteria system, life insurance)Opportunity to demonstrate your own initiatives in a multinational Company with great and long-term career prospectiveOpportunity to participate in training and development programsFriendly and supportive company culture

 

Location:

On-site –Wroclaw, POL

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.