JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

L'équipe Évaluation et Gestion des risques de chez JLL rassemble un réseau mondial de plus de 1 700 professionnels présents dans 44 pays, offrant une expertise complète sur l'ensemble du spectre immobilier commercial. Notre plateforme évalue annuellement plus de 3,5 billions USD d'actifs à l'échelle internationale. Nous sommes convaincus qu'une équipe diverse et inclusive constitue la clé de notre capacité à offrir des perspectives uniques et innovantes.

Présente dans quatre provinces clés (Colombie-Britannique, Ontario, Québec et Alberta), notre équipe canadienne constitue une plateforme nationale d'évaluation de référence. Nous servons les plus grands fonds de pension, FPI, gestionnaires d'actifs et institutions financières du pays. Notre expertise couvre les quatre secteurs immobiliers fondamentaux - commerce de détail, bureaux, industriel et résidentiel - tout en développant une spécialisation pointue dans les actifs alternatifs et le conseil fiscal.

Nous recherchons actuellement un(e) Assistant(e) Support aux Opérations des risques qui relèvera directement de la direction de Montréal – mais avec l'opportunité d'interagir et de travailler avec des professionnels à travers le pays. Le(la) candidat(e) retenu(e) aura l'expérience et les connaissances pour contribuer à tous les aspects des missions d'évaluation, et la capacité d'interagir avec les clients au besoin.

CE QUE VOUS FEREZ

Rédaction et révision des lettres de mandat et rapports

Envoi de documentation pour signature client via Adobe Sign

Maintien et chargement d'informations dans la Base de données/Suivi de dossiers

Gestion et organisation des contrats et documentation dans le système de classement d'équipe

 Travail étroit avec l'autre soutien administratif et le(la) gestionnaire des Opérations pour assurer l'exactitude des processus d'Évaluation

Création d'une Configuration de projet, incluant la communication avec l'équipe de finances concernant les factures et paiements. Ceci inclura l'organisation des affaires urgentes

Gestion des dépenses liées aux projets et feuilles de temps, incluant la soumission dans le système Peoplesoft

Gestion des dates d'échéance des dossiers et rappels en cascade aux évaluateurs

Communication avec les clients incluant les soumissions de factures, suivis des comptes recevables et autres questions liées aux projets

Coordination avec les évaluateurs pour assurer le traitement rapide des remboursements de dépenses

Assistance avec la traduction de documents/communications vers le français

Toute autre tâche et responsabilité raisonnable qui pourrait être assignée

CE QUE NOUS RECHERCHONS 

2+ années d'expérience comme Assistant(e) Administratif(ve) ou expérience similaire

L'expérience immobilière est un atout

Éducation post-secondaire

Compétence démontrée avec tous les logiciels applicables incluant mais non limité à : MS Windows; MS Office, incluant Teams, MS Word, Excel, Outlook, et PowerPoint; Adobe Standard

CE QUE VOUS APPORTEZ 

Excellentes compétences de communication verbale, écrite et interpersonnelle

Excellentes compétences de gestion du temps et d'organisation

Capacité de s'adapter et prioriser, respectant les échéanciers, dans un environnement au rythme rapide

Opérer avec un sentiment d'urgence, répondant rapidement aux Parties prenantes

Orienté(e) vers les détails avec de fortes compétences analytiques

Capacité de bien travailler de manière indépendante avec une capacité de travailler en collaboration avec les autres

Doit être proactif(ve) et prendre des initiatives

Doit être capable de maintenir la confidentialité, utiliser son jugement, et travailler avec une supervision minimale

CE QUI VOUS ATTEND 

Rejoignez un leader de l'industrie et façonnez l'avenir de l'immobilier commercial

Investissement profond dans une technologie de pointe pour alimenter votre travail

Plan d'avantages sociaux complet et compétitif

Un environnement de travail de soutien, bienveillant et diversifié conçu pour votre croissance et bien-être

*Interactions orales et/ou écrites avec des locataires ou partenaires externes basés à l’extérieur du Québec (par exemple, fournisseurs de services, cabinets d’avocats, pairs, banquiers, firmes de courtage, firmes d’analyse de crédit, agences de crédits, clientèle non-francophone, etc.)

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Value and Risk Advisory at JLL is a global network of more than 1,700 professionals, operating from 44 countries, to deliver expertise across the commercial real estate spectrum. Globally, the platform appraises more than USD$3.5 trillion annually, and we believe that a diverse and inclusive team of professionals is critical to our ability to provide unique and innovative perspective.

With local professionals in British Columbia, Ontario, Quebec and Alberta, our Canadian team is a ‘Best-in-Class’ national valuation platform, servicing the needs of many of the nation’s largest Pension Funds, REITs, Asset Managers and major Institutions. At this time, the group focuses on valuation assignments of ‘Core 4’ real estate assets (Retail, Office, Industrial and Residential), with some localized specialization in ‘alternative’ assets as well as tax consulting.

We are currently seeking an individual for the role of Operations Support Assistant. This role would report directly to Montreal Leadership – but with the opportunity to interact and work with professionals across the country. The successful candidate will have the experience and knowledge to contribute to all aspects of appraisal assignments, and the ability to interact with clients when needed.

WHAT YOU’LL BE DOING

Drafting and reviewing engagement letters and reports

Sending documentation for client signature through Adobe Sign

Maintaining and loading information into the Database/ File Tracker

Management and organization of the contracts and documentation within the team filing system

Working closely with the other administrative support and the Operations manager to ensure accuracy of Valuation processes

Creation of a Project Setup, including communication with the Finance team regarding invoices and payments. This will include the organization of time sensitive matters.

Management of project related expenses and timesheets, including submission into Peoplesoft system

Managing file due dates and cascading reminders to appraisers

Communication with clients including invoice submissions, accounts receivable follow-ups and other project related questions

Coordinate with appraisers to ensure timely processing of expense reimbursement

Assisting with the translation of documents/communications to French

Any other reasonable duties and responsibilities that may be assigned

  WHAT WE’RE LOOKING FOR

2+ years of experience as an Administrative Assistant or similar experience

Real estate experience is an asset

Post-secondary education

Demonstrated proficiency with all applicable software packages including but not limited to: MS Windows; MS Office, including Teams, MS Word, Excel, Outlook, and PowerPoint; Adobe Standard

WHAT YOU BRING

Excellent verbal and written, and interpersonal communication skills

Excellent time management and organizational skills

Able to adapt and prioritize, meeting deadlines, in a fast-paced environment

Operate with a sense of urgency, quickly responding to Stakeholders

Detail oriented with strong analytical skills

Ability to work well independently with an ability to work collaboratively with others

Must be proactive and take initiative

Must be able to maintain confidentiality, utilize judgment, and work with minimal supervision

WHAT’S IN IT FOR YOU

Join an industry leader and shape the future of commercial real estate 

Deep investment in cutting-edge technology to power your work 

Comprehensive and competitive benefits plan 

A supportive, caring and diverse work environment designed for your growth and well-being

*Oral and/or written interactions with tenants or external partners based outside Quebec (for example, service providers, law firms, peers, bankers, brokerage firms, credit analysis firms, credit agencies, non-French-speaking clients, etc.)

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.