Applications & Bidding Support Assistant - Freelance, Remote

Department: Support & Leadership

Employment Type: Part Time

Location: Global+

Reporting To: Client via Magic

Compensation: $7.00 / hour

Description\nAbout the Client
Our client is a fast-moving renewable energy company focused on originating and executing solar projects and property opportunities across the U.S. They work with multiple stakeholders—lenders, property owners, utilities, and vendors—to bring projects from evaluation to approval and execution. The team values rigor, clear communication, and on-time delivery of bids and applications.\n
Why does this role exist?
This role exists to streamline and scale the company’s growing volume of applications, financing submissions, and competitive bids. By centralizing document gathering, submission preparation, and stakeholder follow-ups, the assistant ensures projects move forward without delays. The objective is to improve throughput, accuracy, and on-time submission rates across multiple application types and bid processes.

The Impact you’ll makeApplication Management\nManage and complete up to five application types per project (grants, financing, permitting, interconnection, incentives).\nCompile requirements, complete forms, prepare attachments, and ensure application completeness.\nSupport renewals, resubmissions, and resolve missing or inconsistent information.\nFinancing Support\nGather KYC/financial documents and prepare submission packets.\nCoordinate with lenders and finance partners; track outstanding items and follow-ups.\nMaintain checklists and trackers for term sheets, submission status, and approvals.\nBid Preparation and Coordination\nAssist in preparing and submitting bids for solar projects and property opportunities (RFPs/RFQs).\nDraft proposal components using templates and AI tools; proofread for accuracy and tone.\nCoordinate inputs with clients, vendors, and property owners to meet bid requirements.\nStakeholder Communication\nInitiate and manage calls and follow-ups with clients, vendors, property owners, and finance partners.\nCoordinate real-time communications via Email, WhatsApp, and iMessage when needed.\nMaintain clear notes, escalate blockers, and keep stakeholders updated on status.\nDocumentation, Reporting, and Deadline Tracking\nMaintain accurate, version-controlled documentation and folders in Google Drive.\nBuild and update trackers and basic analytics in Google Sheets; generate status reports and bid outcome summaries.\nTrack deadlines, manage calendars, and ensure timely submission of applications and bids using CRM/project management tools as needed.\n

Skills, Knowledge and ExpertiseRequired:\nHands-on familiarity with application processes for financing, permits, interconnection, or incentive programs in the renewable energy sector.\nProficiency with Google Workspace (Drive, Docs, Sheets) and basic reporting/analytics.\nStrong written English; ability to draft and edit professional communications using AI tools (e.g., ChatGPT).\nDemonstrated experience coordinating multi-stakeholder workflows and conducting follow-ups via email, calls, and messaging apps.\nAbility to work 20 hours per week on a U.S. timezone schedule.\nWFH Set-Up:\nComputer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.\nInternet speed of at least 40MBPS\nHeadset with an extended mic that has noise cancellation and a webcam\nBack-up computer and internet connection\nQuiet, dedicated workspace at home\n\n\nYour Superpowers:\nTechnical: Google Sheets (filters, lookups, basic charts), Docs, Drive organization/version control; familiarity with CRM and project management tools (e.g., Asana/Trello); competent use of AI assistants for drafting.\nProcess: Detail-oriented, highly organized, excellent document hygiene and versioning; deadline-driven with strong prioritization.\nCommunication: Professional written and verbal communication; proactive follow-through; clear note-taking and status reporting.\nMindset: Problem-solver who can identify missing information, unblock tasks, and maintain momentum across multiple concurrent applications.\nYou should apply if...\nYou thrive in structured, deadline-driven work and enjoy bringing order to complex, multi-step processes.\nYou’re proactive in chasing details, asking clarifying questions, and coordinating with multiple stakeholders.\nYou value accuracy, consistency, and clear documentation, and you take ownership of outcomes.\nYou’re comfortable using AI tools to accelerate drafting while maintaining high editorial standards.\n\nWhat to expect...

\nWork Setup:\nRemote position\nMust have a reliable internet connection and a quiet workspace\nRequired to provide own computer with Intel Core i5 or something similar or higher operating system\nWorking Hours:\n20 hours per week\nTBD, US Time\nCompensation:\n$7 per hour\nNo benefits package included\n

Benefits