Job Title: AP/Travel & Expense CoordinatorJob Description

The AP/Travel & Expense Coordinator plays a crucial role in supporting campus-wide travel operations and expense processing. This position involves managing daily Concur travel and expense activities, assisting with travel bookings, reconciling corporate credit cards, and processing related journal entries. This role requires a detail-oriented and service-driven individual who thrives in a high-volume, customer-facing environment.

ResponsibilitiesProcess daily travel and expense reports in Concur, ensuring accuracy and compliance with policies.Provide comprehensive support for travel needs, including booking flights and hotels, assisting with reservations, and addressing travel-related inquiries.Reconcile monthly corporate credit card transactions and review credit card reconciliations and employee reimbursements.Process and post journal entries related to travel and expense transactions.Perform data entry and transaction processing with basic Excel functions.Interact with employees and vendors to resolve travel and expense issues.Maintain clear documentation and ensure timely processing of all transactions.Essential SkillsProven experience with Concur.Strong customer service skills with professional communication abilities.Basic proficiency in Excel, including data copying, pasting, and basic formulas.High attention to detail and the ability to manage recurring transactional work.Collaborative skills to work effectively across departments.Additional Skills & QualificationsExperience in a nonprofit or university environment.Familiarity with financial systems is a plus.Prior experience supporting travel, expense, or accounting functions is desirable.Work Environment

The position offers a hybrid work arrangement with three days onsite and the flexibility of remote work once fully trained. Initial onboarding will be conducted fully onsite. This office-based role involves frequent interaction across various campus departments, providing a great learning experience in a university setting.

Job Type & Location

This is a Contract position based out of Pomona, CA.

Pay and Benefits

The pay range for this position is $26.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Pomona,CA.

Application Deadline

This position is anticipated to close on Mar 27, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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