Job Title: AP/Travel & Expense CoordinatorJob Description

The AP/Travel & Expense Coordinator is a crucial member of the Finance, Accounting, and Travel Services department. This role is primarily responsible for managing campus-wide travel operations and expense processing. You will oversee daily activities in Concur, assist employees with travel bookings, reconcile corporate credit card transactions, and handle journal entries. We seek a detail-oriented and service-driven individual who thrives in a high-volume, customer-facing environment.

ResponsibilitiesProcess daily travel and expense reports in Concur, ensuring accuracy and compliance with company policies.Provide support for campus-wide travel needs, including booking flights, making hotel reservations, and addressing travel-related inquiries.Serve as the primary point of contact for travel inquiries and support.Reconcile monthly corporate credit card transactions.Review and approve monthly credit card reconciliations and employee reimbursements.Process and post journal entries related to travel and expense transactions.Support data entry and transaction processing, including basic tasks in Excel.Interact with internal employees and external vendors to resolve travel and expense issues.Maintain clear documentation and ensure timely processing of all transactions.Essential SkillsExperience with Concur is required.Strong customer service skills with the ability to communicate professionally with employees and vendors.Basic proficiency in Excel, including copying and pasting data and using simple formulas.High attention to detail and ability to manage recurring, transactional work.Ability to work collaboratively across various departments.Additional Skills & QualificationsExperience in a nonprofit or university environment is preferred.Familiarity with systems similar to Concur is a plus.Prior experience in supporting travel, expense, or accounting functions is advantageous.Work Environment

This position follows a hybrid work schedule, with 3 days onsite once training is complete. The role requires being fully onsite during the initial onboarding and training period. The work environment is office-based with frequent interaction across campus departments, offering a great learning experience in a university setting.

Job Type & Location

This is a Contract position based out of Pomona, CA.

Pay and Benefits

The pay range for this position is $26.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Pomona,CA.

Application Deadline

This position is anticipated to close on Mar 24, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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