The day-to-day activities includes preparation, documentation, review and validation in the following areas:

Review coding (Account, department and OU codes etc) of AP payment entries via Workview system and subsequently forward to respective work basket of department approvers 

Prepare expense vouchers and manual cheque, if any and applicable as supported by PO/Vendor invoice or Contracts/Agreements 

Validate correctness of tax withheld and prepare Certificate of Withholding Tax (BIR Form 2307) for each payment to vendor

Handles all internal or external correspondence/vendor follow-up via phone or email

Release cheques to vendors, if applicable, and ensure all payments are covered by duly accomplished Official Receipts (BIR requirements are adhered to by the vendor’s OR)

Vendor/affiliate management (includes reconciliation of vendor accounts, and other vendor related information) and ensure due diligence is completed for new vendors

Receiving, processing, verifying, and reconciling invoices. 

Resolving purchase order, invoice, or payment discrepancies.

Payment and monitoring of corporate card (BDO and AMEX)

Monitor AP payments to ensure approvals are within Obligational Authority limits

Collaborating with internal departments to gather, analyze, and interpret relevant financial data. Respond to external vendors and internal managers regarding all aspects of the accounts payable process, including processing invoices for payment.

Comparing system reports to balances and verifying entries.

Other Adhoc and projects 

Monthly/Quarterly/Year End and Ad Hoc:

Produce/Generate monthly AP Aging, reconciliation and other related reports applicable such as AP etc for Blackline reporting

Provide support and assistance in monthly, quarterly and year-end close-off in respect of AP entries and Accrual of expenses

Assist in budget forecast and planning by providing AP data analytics

Assist in annual external audit by producing AP schedules and reconciliation reports required by PwC

Monitor and analyse AP Process to develop/suggest more efficient procedures while maintaining high level of accuracy and timely payment/disbursement to internal/external vendors

Fixed Asset Management:

Record fixed assets by creating and supervising a system of procedures, forms, and controls

Recommend any updates to accounting policies affecting fixed assets to management

Ensure close monitoring with IT and Facilities Department of equipment and other fixed assets and should align to Asset Module and Financial Ledger

Perform periodic reconciliation of fixed assets inventory to the Asset module and ensure proper tagging and other relevant information are available

Prepares monthly fixed asset reports and other relevant information for management and statutory requirements

Manages additions and disposals, alignment with other departments

Other Adhoc and projects 

Systems management

Workview

Concur (if applicable)

Fixed Asset