An exciting opportunity has arisen for an experienced Accounts Payable Assistant to join a highly professional finance team in London on a six-month fixed term contract. This role is perfect for someone who thrives in a collaborative and evolving environment, where your attention to detail and commitment to process excellence will be highly valued. You will play a pivotal part in ensuring the smooth operation of the accounts payable function, working with high volumes and across multiple business units. The organisation offers a supportive workplace culture that encourages knowledge sharing, continuous improvement, and personal growth. If you are looking for a role where your expertise in invoice processing and supplier management can make a real impact, this could be the ideal next step in your career.
Responsibilities
Accurately process over 500 invoices each week, including both purchase order and non-purchase order invoices, ensuring all entries are completed with exceptional accuracy and efficiency. Maintain compliance with internal controls by applying correct coding practices across multiple legal entities and diverse business units. Perform detailed purchase order matching and validation to guarantee all invoices are accurate before posting them into the system. Resolve discrepancies related to pricing, quantities, or delivery by communicating effectively with procurement teams, vendors, and business approvers. Manage critical vendor accounts by ensuring timely payments are made and any issues are resolved promptly to maintain strong supplier relationships. Conduct thorough supplier statement reconciliations on a regular basis and diligently follow up on aged balances to ensure financial records remain up-to-date. Collaborate closely with internal stakeholders such as Finance, Procurement, and Operations teams to support seamless accounts payable operations throughout the business. Utilise advanced Excel skills - including VLOOKUPs, Pivot Tables, Filters, and Conditional Formatting - to analyse data, support reporting requirements, and identify exceptions or anomalies. Identify opportunities for continuous improvement by contributing ideas for automation, workflow optimisation, and documentation of standard operating procedures (SOPs).
The Ideal Candidate
A comprehensive understanding of end-to-end Accounts Payable processes and Procure-to-Pay workflows gained through hands-on experience in similar roles. Demonstrated expertise in three-way matching- matching invoices to purchase orders and goods receipts - with meticulous attention to detail. Proven experience working with ERP systems such as SAP, Oracle, NetSuite or similar platforms; familiarity with SAP Business ByDesign and Salesforce is desirable but not essential. Advanced proficiency in Microsoft Excel functions including VLOOKUPs, Pivot Tables, Filters, and Conditional Formatting for effective data analysis. Strong reconciliation abilities coupled with excellent query-resolution skills that enable you to address discrepancies swiftly and accurately. Commercial awareness that allows you to consider both detailed tasks and broader business impacts when making decisions or recommendations. Experience working within large multi-site organisations; exposure to the property sector would be advantageous but is not required. A track record of dependability in previous accounts payable positions where high-volume processing was routine.Next Steps
If you are ready to take on this rewarding challenge as an Accounts Payable Assistant Fixed Term Contract holder in London, we encourage you to apply now!
Apply today by clicking on the link provided - your next opportunity awaits!
Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates