Job Title: AP/AR Specialist
Job Description

The AP/AR Specialist supports both accounts payable and accounts receivable functions by handling day-to-day transaction processing, customer and vendor setup, and employee expense reporting. This role focuses more heavily on accounts receivable while also assisting with accounts payable activities, ensuring accurate, timely, and efficient financial operations. The position is ideal for someone who is detail-oriented, eager to learn, and comfortable working in a collaborative, tight-knit accounting team.

ResponsibilitiesSupport both the accounts receivable and accounts payable functions by processing daily transactions accurately and on time.Perform credit checks for new and existing customers to support informed credit decisions.Handle collections activities, including contacting customers via email and phone regarding past due balances and following up consistently until resolution.Process and record customer deposits, including collecting checks and applying payments to the correct accounts.Set up new customers in the system, ensuring all required information is accurate and complete.Prepare and send customer invoices, ensuring correct billing details and timely distribution.Set up new vendors in the system and maintain accurate vendor records.Process accounts payable payments, including receiving invoices by mail and email, verifying details, and entering them into the system.Print and mail checks to vendors, ensuring proper approvals and documentation are in place.Perform accounts receivable processing each morning for transactions from the previous day, ensuring timely posting and reconciliation.Manage employee expense reports using Expensify, including weekly review and processing.Initiate ACH payments to employees for approved expense reimbursements on a weekly basis.Use Microsoft Office, especially Excel, to perform basic functions such as data entry, sorting, and simple calculations.Collaborate with the accounting team to support various tasks, including invoicing, paying bills, filing, and shredding documents as needed.Prioritize multiple tasks and manage deadlines to ensure timely completion of all responsibilities.Maintain a high level of accuracy and attention to detail in all accounting records and documentation.Demonstrate a willingness to learn new systems, processes, and tasks, particularly in areas where prior experience may be limited.Communicate professionally with internal team members and external stakeholders, including customers and vendors.Contribute to a positive team environment by being a flexible, supportive, and dependable team player.Essential SkillsPrevious experience in accounting, specifically in accounts payable and accounts receivable, finance, or related fields.2–3 years of experience and/or active pursuit of an associate degree in business or accounting.Comfort using Microsoft Office, especially Excel, with proficiency in basic functions.Ability to prioritize and multitask effectively in a fast-paced environment.Strong organizational skills with a high level of attention to detail.Strong interpersonal skills and the ability to communicate clearly with colleagues, customers, and vendors.Deadline-oriented mindset with the ability to complete tasks accurately and on time.Willingness and ability to learn quickly and adapt to new processes and tools.Experience in both accounts payable and accounts receivable, or demonstrated willingness to learn the area with less experience.Comfort working onsite during the specified hours.Additional Skills & QualificationsKnowledge of Microsoft Dynamics GP (Great Plains) is a significant plus and helps the successful candidate contribute quickly.Experience using an ERP system, particularly for AP/AR processing, is beneficial.Familiarity with expense reporting tools such as Expensify is advantageous.Interest in developing a career in accounting or finance within a supportive team environment.Strong sense of ownership and pride in producing accurate, high-quality work.Flexibility to assist with a variety of tasks, including administrative duties such as filing and document organization.Work Environment

This role is fully onsite in a bright, modern, and clean office environment. The standard schedule is 10:00 a.m. to 4:30 p.m., five days per week, for a total of 30 hours. The accounting team consists of four people within an office of approximately 30 staff members, supported by an additional 70 people in production. The culture emphasizes a family-like atmosphere, strong support system, team building, and collaboration. The organization values work-life balance and regularly hosts employee appreciation lunches and other team-focused activities. The workplace operates with an open-door policy, encouraging communication and cooperation across the team. While the role is fully in office, there is flexibility for personal appointments when needed.

Job Type & Location

This is a Contract to Hire position based out of Lake Zurich, IL.

Pay and Benefits

The pay range for this position is $20.00 - $23.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n
• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Lake Zurich,IL.

Application Deadline

This position is anticipated to close on May 20, 2026.

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\nAbout Aston Carter\n\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

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Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

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Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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