The Executive Assistant supports the administrative needs of select President & CEO, Americas Specific responsibilities include: calendar management, travel coordination, expense processing, office management and meeting coordination. This role also collaborates with other administrative assistants and members of the Executive Committee. **Location: This position is in-person (5 days per week) at our Corporate Headquarters in New York, NY.** **Key Accountabilities** **Calendar Management:** + Proactively manage daily calendars and resolve scheduling conflicts + Prepare and maintain master calendar which includes departmental vacation schedules and travel schedules **Travel Coordination:** + Book and prepare comprehensive travel arrangements as needed (flights, hotels, car rentals, reservations) + Create travel itineraries + Prepare accurate expense reports through ExpenseVisor **Communication:** + Communicate and liaise with the team to properly inform calendar and project management + Create and compile detailed PowerPoint presentations for Senior management and general meetings **General Administration:** + Assist in the logistical preparation for meetings and interviews including reserving conference rooms for VPs, ordering meals, liaising with IT, etc. + Assist in the organization of files for VPs + Process invoices through accounts payable / expense visor system + Support ad hoc project requests + Distribute mail and coordinate shipping with the mailroom **Qualifications** + 6+ years of previous administrative assistant with at least 2 years’ experience supporting a President or CEO + Advanced Microsoft Office skills with an emphasis on Word, Excel and PowerPoint + Must be discrete due to exposure of highly confidential client information + Ability to multitask and prioritize workload + Must have excellent organizational skills + Strong communication skills + Ability to work independently + Former retail environment experience is preferred + Bachelor's degree preferred The hiring range for this position ranges from $40.72 - $55.09/ hour. The rate of pay offered will be dependent upon candidates’ relevant skills and experience. \#LI-Onsite **Job Identification** : 61868 **Job Category:** : General Management **Assignment Category** : Regular Full-time **Remote Positions** : No **Professional Experience** : Minimum 5 Years Equal Opportunity Employer