AI Specialist - Freelance, Remote

Department: Support & Leadership

Employment Type: Full Time

Location: Global+

Reporting To: Client via Magic

Compensation: $7.00 / hour

Description\nAbout the Client
Our client is a U.S.-based strategist and business coach with a high-impact personal brand spanning coaching programs, keynotes, a podcast, and a community for entrepreneurs. They operate a lean, fast-moving team that partners with vendors and requires precise execution across time zones. The culture values speed, high standards, measurable outcomes, and email-first communication.
Why does this role exist?The client needs a senior, AI-savvy project lead who will diagnose operational inefficiencies and implement AI/tooling to dramatically increase speed and quality. This role owns priority projects end-to-end, coordinates closely with the principals (Christine and Charles), and ensures reliable 24-hour handoffs between Eastern and Philippine time zones. The aim is to replace fragmented workflows and “yes-person” execution with proactive leadership, automation, and measurable impact.

The Impact you’ll makeAI Operations Diagnosis & Automation\nAudit existing workflows, identify bottlenecks, and recommend AI/tool solutions.\nBuild and maintain automations (including n8n) and necessary integrations.\nPilot, measure, and iterate on AI interventions to deliver time savings and quality gains.\n\n
Project Ownership & Delivery\n\nDefine scope, milestones, timelines, and success criteria; manage cross-functional initiatives end-to-end.\nRun stand-ups/check-ins; track risks and dependencies; ensure on-time delivery.\nProduce and maintain clear SOPs, documentation, and dashboards for visibility.\n\n
Cross-Time-Zone Coordination & Handoffs\n\nCreate and enforce a 24-hour handoff playbook and SLAs between Philippine and Eastern time teams.\nEnsure clear daily summaries, next actions, and owner accountability.\nProvide administrative backups as needed (travel, meeting prep, decks, scheduling).\n\n
Vendor & Stakeholder Management\n\nCoordinate with existing vendors (e.g., high-end LinkedIn specialist), align on objectives, and ensure timely execution.\nTranslate strategy into tasks and automations; QA deliverables and close gaps.\nTrain/enable internal team members and vendors on updated processes and tools.\n\n
Executive Partnership\n\nWork hand-in-hand with Christine and Charles as a proactive, assertive strategic partner.\nPrepare materials for meetings, manage calendars/invites, and ensure email-first communication cadence.\nSurface risks early, propose solutions, and push projects forward decisively.\n

Skills, Knowledge and ExpertiseRequired:\nProven experience using AI as a specialist specifically within Project Management (designing, implementing, and operationalizing AI-enabled workflows).\nHands-on automation experience, including n8n familiarity and integrations across common business tools (email, calendar, CRM, LinkedIn).\nSenior-level project management owning cross-functional initiatives end-to-end with measurable outcomes.\nExperience collaborating with U.S.-based executives and working Eastern Time hours.\nExceptional communication and an assertive, proactive approach\nWFH Set-Up:\nComputer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.\nInternet speed of at least 40MBPS\nHeadset with an extended mic that has noise cancellation and a webcam\nBack-up computer and internet connection\nQuiet, dedicated workspace at home\n\n\nYour Superpowers:\nTechnical: n8n automation, API integrations, AI/LLM tools, prompt/workflow design, process mapping, data hygiene, QA, documentation/SOPs.\nProject Leadership: scope/timeline/risk management, stakeholder alignment, vendor coordination, KPI tracking, change management.\nSoft Skills: resourceful problem-solver, assertive and accountable, bias to action, excellent written email communication, high ownership, cross-time-zone communicator with strong follow-through.\nYou should apply if...\nYou’re a proactive builder who diagnoses problems, proposes solutions, and drives decisions without waiting for direction.\nYou’re comfortable pushing back, setting priorities, and holding others accountable to timelines and SLAs.\nYou thrive in fast-moving environments, enjoy working directly with executives, and can coordinate smooth 24-hour handoffs.\nYou care about measurable impact, not activity—your default is to automate, document, and iterate.\n\nWhat to expect...

\nWork Setup:\nRemote position\nMust have a reliable internet connection and a quiet workspace\nRequired to provide own computer with Intel Core i5 or something similar or higher operating system\nWorking Hours:\n40 hours per week\nMonday - Friday: 9:00 am - 5:00 pm (Eastern Time)\nCompensation:\n$7 per hour\nNo benefits package included\n

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