Job description / Role Job Type
Full Time Job Location
Dubai, UAE Nationality
Any Nationality Salary
Not Specified Gender
Not Specified Arabic Fluency
Not Specified Job Function
Administration & Secretarial Company Industry
Property & Real Estate Overview

Headquartered in Dubai, UAE, The First Group is a dynamic, integrated global property developer with a fast-growing portfolio of upscale hotels, residential properties, F&B brands, and real estate asset management services. Since our launch in 2005, we have carved a highly successful niche offering unrivalled property investment opportunities in high-growth markets to clients from more than 70 countries worldwide.

We were among the first developers to identify the tremendous potential in providing private investors the opportunity to purchase hotel guestrooms, suites, and serviced apartments in our collection of upscale properties located in highly popular locations across Dubai. We back up our success with a list of international property awards along with strategic partnerships with companies such as Wyndham Hotel Group, Millennium Hotels, Emirates Airlines, and Jumeirah Hotels and Resorts.

To successful candidates, we offer a diverse progressive corporate working environment with clear growth potential along with award-winning sales and marketing tools, a state-of-the-art showroom featuring Dubai's only virtual helicopter tour, and endorsements from a number of international sporting celebrities.

Job Description

This role involves administrative tasks, ensuring the rest of the staff has adequate support to work efficiently.

The tasks of the Procurement Administrator will include (but are not limited to) working with Excel tables, communication with suppliers and colleagues, writing and updating reports, and general follow-up.

The Procurement Administrator ensures smooth running of the office and contributes to the successful running of projects.

Copy, scan, and store documents File documents in physical and digital records Update reports, assuring necessary information is available at all times Retrieve files and reports when requested by other departments Manage the flow of procurement-related documentation within the organization Keep track of documentation flow with other departments and vendors Communicate with other departments to clarify requirements Prepare, issue, and receive tender documents and RFQs Prepare tender comparisons in agreed format Communicate with vendors, clarify details, request information, arrange samples Prepare official online procurement documents (PRs and POs) for approval Issue documents and correspondence to vendors (e.g., regret letters, POs) Attend meetings and trade shows, build and maintain effective relationships with suppliers Maintain confidentiality around sensitive information and terms of agreement Prepare ad-hoc tasks on projects as needed Coordinate and process invoices, ensuring accuracy and timeliness, while collaborating with the finance and construction teams to resolve billing discrepancies Assist with data entry tasks and accurately input information into relevant systems and databases Generate reports and summaries as needed to provide valuable insights to the construction team Provide administrative support, such as scheduling meetings, managing correspondence, and maintaining filing systems Desired Skill & Expertise Minimum of 5 years of previous administrative experience, showcasing a proven track record of reliability and competence Proficiency in Microsoft Excel is essential, with the ability to utilize advanced functions and formulas to analyze data and generate reports Strong attention to detail, with a commitment to accuracy and precision in all tasks undertaken Background in construction or procurement is advantageous, though not essential Previous work with contracts and drafting contractual documents is considered a strong plus Fluency in English is required, and proficiency in additional languages is a plus About the Company

The First Group is a British-owned international property development company based in Dubai. The focus is on delivering innovative overseas property developments and solutions to meet the demands of the international property investment market.

As an emerging property market specialist and one of the region\\'s leading independent serviced residential and commercial building developers, The First Group prides itself on offering clients quality off-plan developments, unrivalled services and pioneering products for the finest investment opportunities in Dubai and the Northern Emirates.

With over 20 years\\' experience in the international property market and unparalleled commitment to excellence in all areas, including construction, design, finish and service, choosing to invest with The First Group offers a reliable and secure investment in one of the world\\'s most lucrative property markets.

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