Job Description

Why Join Us?

Competitive CompensationComprehensive Medical, Dental, Vision & Life InsuranceGenerous Paid Time Off (PTO) & Extended Illness Bank (EIB)Matching 401(k) Retirement PlanOpportunities for Career Growth & AdvancementRecognition & Reward ProgramsExclusive Discounts & Perks*

 

Job Summary 

The Administrator of Physician Practices will provide overall direction and professional business management to the physician practice offices. The Administrator will be responsible for the administration, direction and coordination of all activities including non-clinical workflow processes and clinical oversight. This includes but is not limited to managing the details of revenues/expenditures within budgeted plans, developing strategies for growth, ensuring positive interactions with third parties (payers, outside agencies, patients, etc.) leading staff and managing personnel issues, completing timely reports, and maintaining high standards of quality and compliance. The Administrator communicates with the hospital Chief Executive Officer (CEO), corporate leaders/partners, and other senior management leaders regarding all clinic information (financial and non-financial), employee issues, physician issues, marketing, new business ideas etc. The Administrator will comply with the mandates of required accrediting and regulatory agencies and communicate pertinent information to the members of senior management (both local and corporate). Position is the top tier of management for physician Practices with > 60 providers. 

Essential Functions

Provides directions, reviews, evaluates; and ensures accountability for the performance of all physician practice operations; ensures all operational activities including capital/non-labor are within budget.Directly involved with the local/corporate leadership team in the creation of strategic goal development/initiatives for physician practice operations; ensures goals are communicated to clinic teams; and develops/maintains an accountability plan to ensure goal achievement.Directly supervises Sr. Directors and/or Directors. Indirectly supervises all physician office staff in assigned practices, both clinical and non-clinical (Receptionists, LPNs, RNs CMAs, etc.); and Providers (Physicians, NPs, PAs).Responsible for the staffing levels of all clinic operations to include labor budget and productivity standards/compliance.Coordinates with appropriate resources the procedures for administration in support of accounts payable, liability insurance requirements and like functions within physician practices as required.Works with local/corporate leadership on strategic and operational plans for each physician practice, supplying appropriate statistics as deemed appropriate for project strategies.Works with local/corporate leadership to develop physician practice operations budget; communicates budget goals; and holds team accountable to ensure all operational activities are within defined budget. Actively participates in MORs.Assists with policy and procedure definition, implementation, updating and distribution.Responsible for working with local/corporate leadership on physician recruitment, physician salary resets, quarterly bonuses, and compensation plans; responsible for the coordination and oversight of all provider contracts.Represents physician practices to a variety of community and professional organizations. Identifies new business, community outreach and educational opportunities, works with others on the team for development and implementation.Participates in the recruitment and retention of physician practice medical staff and personnel to support practice growth and service line. Collaborates with facility/network management on related implementation plansResponsible for directing and ensuring a smooth transition for physician practice start-up activities as planned in conjunction with the CEO, Sr. Administrator and/or Regional Administrator, and all other parties involved (corporate support partners such as PPSI, AMR, legal, compliance, HR, etc.)Assures protection and privacy of health information as attained through written, verbal or electronic disclosure.Responsible for listening to customer service complaints, investigates, and follows-up to ensure satisfaction of customers, elevating to next level if needed.Helps develop "Employee Satisfaction” and “Provider Satisfaction” performance improvement plans for offices, recruiting suggestions and keeping leadership informed and active in the process of improvement; as such, promotes a culture of excellence for employees, providers, patients, families, vendors, etc.Ensures all physician practice offices are in compliance with all environment of care standards (expired meds, refrigerator logs, drug wastage logs, etc.).Ensures cash controls are in place (as per policy) and are effective, Ensures billing process is implemented and adhered to as appropriate. Completes rounding on a regular basis to all offices.Performs other duties as assigned.Maintains regular and reliable attendance.Complies with all policies and standards.

Leadership Responsibilities

Supervision and Staff ManagementProvides leadership, mentorship and professional development opportunities for departmental staff.Schedules employees to ensure effective use of resources. Consults with leadership on any potential staffing issues.Conducts performance evaluations, sets goals and provides feedback to staff on their performance and development.Strategic Planning and Financial OversightCollaborates with hospital leadership to set the strategic direction for the department, including budgeting, resource allocation and long-term planning.Monitors expenditures, ensuring cost-effective delivery of services.Evaluates and implements new technologies to enhance operational efficiency.Develops and implements departmental policies and procedures and protocols to optimize quality and overall efficiencies.Quality Assurance and Regulatory ComplianceEnsures compliance with all relevant regulatory bodies. May oversee the accreditation process with relevant agencies ensuring that services meet or exceed industry standards.Participates in audits, inspections and accreditation processes as applicable.Follows established quality control practices to ensure accuracy, consistency and safety.Collaboration and CommunicationWorks closely with leadership teams to coordinate and improve service delivery.Stays up-to-date with industry advancements, new technologies, and regulatory changes.Staff ResponsibilitiesMay work in a staff role, when required. Ensures that duties and responsibilities are fulfilled while meeting all competencies established for that job.

Qualifications

Bachelor's Degree in relevant field required orSeven (7) plus years of direct experience in lieu of a Bachelor's degree requiredMaster's Degree preferred3-5 years of experience in closely related field with Bachelor's degree required3-5 years of previous leadership experience preferred

Knowledge, Skills and Abilities

Strong leadership, organizational, and communication skills.Ability to collaborate with interdisciplinary teams and manage cross-functional relationships.Foster a positive work environment that promotes teamwork, professionalism, and continuous improvement.Communicate effectively with leadership, team members, and stakeholders.Ability to work effectively with others, delegate responsibilities, and independently manage tasks while meeting established deadlines.Problem-solving and critical thinking skills.In depth knowledge of industry best practices and regulatory compliance (if applicable).Strong organizational and time management skills.Proficiency with Google and Microsoft platforms, healthcare software systems, and data analysis tools. 

Licenses and Certifications

MGMA Membership and/or ACMPE Certification strongly preferred

 

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