Hiring an Administrative Support professional for a large tech company! Must work onsite in Boise, ID.

Description

We’re seeking a proactive, resourceful, and service-oriented Administrative Support professional to join the Workplace team supporting their Boise office. This role blends classic administrative responsibilities with facilities coordination, executive support, and employee experience tasks.

You’ll be the first point of contact for visitors, manage shipping and receiving, assist with calendaring and internal scheduling, and help maintain a productive and welcoming office environment. The position offers exposure to multiple business areas including logistics, facilities, executive support, and operations.

Key Responsibilities

•\tGreet visitors and ensure NDA compliance upon entry

•\tManage shipping and receiving, including coordination with FedEx, UPS, USPS

•\tMonitor and respond to Zen Desk tickets, Slack messages, and email

•\tCoordinate daily lunch deliveries and office amenities

•\tSupport internal scheduling via G-Suite, Google Calendar, and Outlook

•\tAssist with vendor communications and facilities maintenance

•\tPerform general office walk-throughs to ensure cleanliness and functionality

•\tManage seat assignments and space planning in coordination with the Workplace team

•\tContribute to workplace safety initiatives and support emergency preparedness protocols

•\tHelp with ad hoc requests (e.g., booking restaurants, arranging meetings)

•\tContribute to office process development and side projects (e.g., packaging, anniversary gifts)

•\tMaintain records using Excel and other tools

•\tCollaborate with building, janitorial and other facilities teams as needed

Additional Skills & Qualifications

Required Qualifications

•\t2+ years of administrative, clerical, or office coordination experience

•\tStrong problem-solving and multitasking skills

•\tExcellent verbal and written communication

•\tProficiency in Google Suite, MS Office (Excel, Outlook), Slack, and Zen Desk

•\tCustomer service experience and front desk presence

•\tAbility to work independently and take initiative

•\tHigh school diploma preferred

Preferred Qualifications

•\tExperience with ticketing systems (Zen Desk preferred)

•\tFamiliarity with facilities operations and vendor coordination

•\tPrior experience supporting executive teams or working in a receptionist role

Pay and Benefits

The pay range for this position is $20.00 - $21.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Boise,ID.

Application Deadline

This position is anticipated to close on Sep 9, 2025.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.