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Top global private equity firm is seeking a Long-Term Temporary Assistant to provide seamless administrative support to a team of executives on the investment professional side in the El Segundo, CA office. This person will also act as the office receptionist. General hours are 7am-4pm with flexibility for overtime as needed. In office 5 days; must have flexibility to go in office if needed.

  

Responsibilities: 

Sit at reception and greet guests.Answer phones.Extensive calendar management including scheduling meetings, communicating details to attendees. This requires exercising a flexible approach to changing schedules and ensuring appointments are met. Prioritize conflicting needs; handle all matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures  Screen incoming calls and greet guests in a professional and courteous manner  Arrange complex travel plans and compose detailed itineraries, obtain necessary travel documents and visa coordination  Schedule and organize conferences and off-sites including all related logistics  Prepare and compose letters, memos and routine correspondence. Edit for accuracy and clarity of final copy; proofread for spelling, grammar, format and consistency and make the appropriate changes  Allocate and process expenses for executives, including American Express and Out of Pocket expenses using SAP Concur system  Use US Mail, FedEx, and other services to send and track priority mail; work with mailroom staff to send packages as needed Provide phone coverage and back up assistance  Perform other ad hoc tasks as assigned and required 

Qualifications: 

BA/BS degree preferred 5+ years of administrative support experience or training, or equivalent combination of education and experience  Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing priorities and meet deadlines  Ability to shift gears independently and demonstrate flexibility in different coverage assignments  Demonstrative strong initiative and ownership of responsibilities; take a proactive, positive attitude towards given tasks, plan ahead for potential issues and take appropriate action  Exemplary interpersonal skills necessary to handle sensitive and confidential situations; this role continually requires poise, tact and diplomacy in all situations Superb written and verbal communication skills; strong attention to detail when composing and proofing materials required  Team-oriented and collaborative attitude is a must  Extensive knowledge of Microsoft Outlook and proficient in Excel, Word and PowerPoint  Working knowledge of office administrative procedures and operating standard office equipment  Experience supporting a group of executives in a corporate environment highly preferred  Experience in finance industry is a preferred but not required  A1425167NY-Temp_1754067599 To Apply for this Job Click Here