Title:

Overview
KBR Sustainable Technology Solutions (STS) provides holistic and value-added solutions across the entire asset life cycle.
These include world-class licensed process technologies, differentiated advisory services, deep technical domain
expertise, energy transition solutions, high-end design capabilities, and smart solutions to optimize planned and
operating assets.
Job Title
Administrative Specialist.
Summary Section
The role reports to Director BD and involves support from the sales department and Manager (Director BD). The roles
possess considerable autonomy in completing projects for immediate supervisor. Assignments generally include such
types of work as preparing complex reports and maintaining complicated records requiring careful selection,
classification, or compilation of information from several sources. Requires ability to perform numerical, statistical,
and/or financial analysis. Applies common sense understanding to execute written or oral instructions. Required ability
to communicate effectively with internal and external clients.
Responsibilities:
• Travel arrangements: Booking flights, hotels, and car services in coordination with Admin team and Travel
Agency while following the well-laid-out and documented guidelines.
• Meeting management: Taking notes, arranging meeting rooms, Arranging catering and refreshments for
meetings and events.
• Expense management: Preparing and reconciling expense reports, processing invoices and ensuring timely
payments.
• Document management: Drafting, editing, and organizing documents such as reports, presentations, memos
and maintaining and updating invoice records in Excel.
• Calendar management: Scheduling meetings, appointments, and events.
• Communication: Answering phones, screening & drafting emails, and responding to inquiries.
• Event management: Planning and coordinating events such as workshops and conferences.
• Project management: Assisting with special projects, research, and analysis.
• Record keeping: Maintaining records and databases
• Other tasks: Coordination with employees, leaders and teams, and running errands.
• Limited travel would be required.
Qualifications including Required Education, Experience, & Skills:
•
Strong organizational and multitasking abilities.
•
Excellent communication and interpersonal skills.
•
Proficiency in Microsoft Office Suite, particularly Excel and Power Point.
•
Hands on Experience/Exposure to CRM system is preferred.
•
Ability to work independently and as part of a team.
•
Attention to detail and problem-solving skills.
Preferred Qualifications Education, Experience, & Skills: Minimum Experience Required 5-10 Years in Administration & Facilities.
Decarbonization – Energy Transition – Sustainability Belong. Connect. Grow. with KBR!