Job Summary The Administrative Specialist III provides both administrative and clerical support to the department, either as part of a team or individually to ensure the administration and smooth running of departmental business. Serves as resource to staff. Job Relationships: Reports to and receives assignments from the Director or Sr. Director level. Responsibilities + ubmit requests for disbursement to Accounts Payable. File Expense Reports. Collect invoices for department services, if applicable. Develop, monitor, and reconcile the budget. + Oversee departmental timekeeping duties including researching discrepancies and correcting as appropriate. Complete timekeeping duties accurately and by prescribed deadlines. Track attendance occurrences and submit reports to the supervisor and director as requested for tracking, follow-up, determining the need for corrective action and distributing reports to the appropriate areas. + Maintain an organized filing system to easily access information as needed. + Order supplies and maintain inventory for department. Complete requisition and send to Purchasing Department or vendor. Receive and distribute supplies. + Collect and organize material to be presented in final form. Assist with electronic presentations to include charts, tables, graphs, PowerPoint, and other reports. + Process requests for employee access in a timely manner. Audit departments for compliance with Novant’s security standards. Maintain access records on each employee for compliance standards. Terminate accesses that are no longer needed. Terminate accesses on termed employees. + Create and execute practical, scalable, and operational tasks.  Work closely with team members to monitor and evolve practices for continuous process improvement.  Qualifications + Education: High School Diploma or GED, required. 4 Year / Bachelors Degree, preferred. + Experience: Three years of progressive experience, required. + Additional Skills (required): + Communication: Creates an environment that supports and respects diversity to promote creative problem solving. Communicates the value of activities within the organization and community to gain cooperation and collaborative partnership. + Customer Service: Holds staff accountable for customer service standards and ensures service recovery when needed. Ensures staff responds to customers in a timely manner. + Inclusion & Belonging: Fosters a work environment of inclusion and belonging. + Digital Fluency: Proficiency with Microsoft Office 365, specifically Excel, Word, Teams, and PowerPoint. + Additional Skills (preferred): + Entrepreneurial spirit and innovative drive for reaching the next great idea and exceeding goals + Intellectual depth, moral integrity, personal vision, creativity, leadership skills, fortitude, sincerity, and diplomacy. + Ability to work independently and as a team player who will productively engage with others at varying levels of seniority within and outside of Novant Health. Job Opening ID 110313