Administrative Specialist- Curriculum and Teaching **POSITION DETAILS** The Administrative Specialist ensures the smooth operations of the department of Curriculum and Teaching within the Hunter College School of Education. Reporting to the Chair of the department, the Administrative Specialist will: + Manage and coordinate the processing of HR related paperwork for new hires, appointment/personnel action forms and other HR related processes + Serve as a resource and support to departmental faculty and staff to ensure timely completion of appointments based on timelines provided by HR and the School of Education Dean’s Office. + Ensure that registration/permissions data are coordinated and accurately entered into CUNYFirst and respond to a variety of student questions regarding departmental offerings and procedures + Oversee a variety of administrative tasks within the department, providing support to the chair, staff and faculty as needed + Manage and monitor the department’s non-personnel budget, including but not limited to getting price estimates, processing purchase requisitions, reimbursement requisitions, and yearly budget projections. + Assist the Department scheduler to accurately record faculty workloads in various systems. + Develop and document departmental processes and procedures, providing guidance and clear transparent information on matters related to appointments, reappointments, budgets, and financial processes. + Maintain and update department information on webpages, and spreadsheets on a daily basis to keep records up to date **QUALIFICATIONS** Bachelor's Degree and four years' relevant experience required. **Preferred Qualifications** + Familiarity with PeopleSoft Systems (e.g.: CUNYFirst) + Familiarity with office productivity software including MS Office Suite + Experience working with Human Resources and Accounting units + Experience managing large / long term projects such as department scheduling **CUNY TITLE OVERVIEW** Provides administrative and program support to an administrative or academic department. - Oversees department operations and assists management in planning department activities, creating schedules, assigning staff and preparing and delivering department communications. - Works with appropriate offices related to personnel recruitment, expediting search activities - Research coordinates and organizes materials for key events such as promotion and tenure reviews. - Supervises and trains support staff and student workers. - Manages budget and coordinates purchasing, accounting, and payroll. - Provides instructions and basic advice to students, faculty, and others seeking information on department activities, policies, and schedules. - Performs related duties as assigned. Job Title Name: Administrative Specialist **CUNY TITLE** Higher Education Assistant **FLSA** Non-exempt **COMPENSATION AND BENEFITS** **_$57,252- $90,838, Salary commensurate with education and experience._** ** CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 6.09% with additional increases of 3.25% effective 9/1/2025 and 3.5% effective 9/1/2026, in accordance with the terms of the PSC-CUNY collective bargaining agreement. CUNY’s benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world. **HOW TO APPLY** Applications must be submitted online by accessing the CUNY portal on city university of New York job website www.cuny.edu/employment or https://cuny.jobs/ and following the CUNYFirst job system instructions. To search for this vacancy, click on search job listings, select more options to search for CUNY jobs and enter the **Job Opening ID number 31075.** Click on the "apply now" button and follow the application instructions. Current users of the site should access their established accounts; new users should follow the instructions to set up an account. Please have your documents available to attach into the application before you begin. Please note that the required material must be uploaded as one document under cv/ resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters – also do not use symbols (such as accents (é, è, (â, î or ô), ñ, ü, ï, –, \_ or ç)). **Incomplete applications will not be considered.** Please include: • cover letter or statement of scholarly interests • curriculum vitae/ resume • names and contact information of 3 references **Upload all documents as one single file-- pdf format preferred** **.** **CLOSING DATE** The search will remain open until the position is filled. The committee will begin reviewing complete applications on 10/17/2025. Applications submitted after the deadline will only be considered if the position/s remain open after initial round. **JOB SEARCH CATEGORY** CUNY Job Posting: Managerial/Professional **EQUAL EMPLOYMENT OPPORTUNITY** CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 31075 Location Hunter College