The University of Maine at Farmington (UMF) seeks a detail-oriented Administrative Specialist to serve as the operational hub for the Ferro Alumni Center and the Marketing and Communications Department. Because this position supports both the Alumni/Advancement and Marketing/Communications teams, you will play an important role in donor relations, event planning, and the daily pulse of campus life. The starting rate is $19.61 for a new hire or the appropriate transfer rate for a current employee within the ACSUM collective bargaining unit. Example of responsibilities including but not limited to: + Donor & Alumni Relations: Maintain gift logs and prepare professional tax receipts and thank-you correspondence. + Digital & Social Media Support: Provide administrative support regarding alumni social media and marketing materials. + Office & Logistics Management: Serve as the primary point of contact for the Ferro Alumni Center, managing room reservations, procurement, travel, and calendar management for the Director of Marketing. + Financial Stewardship: Process invoices and purchase orders, manage corporate card reconciliations, and handle sensitive financial and donor information with high confidentiality. Processing purchase orders, posting accounts for billing, as well as processing cash, checks and accounts receivable. + Event & Campus Support: Provide hands-on assistance for community events, alumni gatherings, and Commencement ceremonies. + Communications: Handling verbal and written communications for a broad range of questions, issues and requests, preparing customized memos and related communications for non-routine issues; identifying needs of various parties to determine appropriate response. + Planning and Coordinating: Simple projects and events. + Writing: Creating simple to moderately complex queries using well defined tables; establishing links between common tables and databases; information requests may be routine or non-routine. Complete job description (https://drive.google.com/file/d/1JDSRYuzzSgMhD4v-e638vFA6ds7-oSAK/view?usp=sharing) Required Skills & Core Competencies + Communication & Professionalism: Exceptional written and interpersonal skills for fielding inquiries from alumni, donors, and the public. + Customer Service: Providing exemplary customer service. + Adaptability: The ability to pivot effectively with changing campus priorities. + Technology: Demonstrated use of various digital platforms and ability to learn new technologies (including but not limited to Microsoft Office, Google Suite, Advance, CRM, Give Campus, Concur, etc.) quickly. + Organization: Proven ability to manage time effectively and handle high-volume administrative tasks with precision. + Problem Solving: Approaches challenges with a positive, solution-oriented mindset, identifying effective resolutions to complex or sensitive issues. + Initiative: Anticipates office/department needs and independently initiates action to improve workflow efficiency and service delivery. Required Qualifications + High School diploma or equivalent. + Sufficient experience, including two (2) years administrative support experience. Preferred Qualifications + Experience in higher education or alumni relations; proficiency with advancement-specific platforms (Advance/CRM). + We highly value the organizational rigor found in military administrative roles. Candidates with experience as a Yeoman (YN), Personnel Specialist (PS), Administrative NCO, or 42A (Human Resources Specialist) are strongly encouraged to apply. The University of Maine at Farmington offers a highly competitive benefits package (https://drive.google.com/file/d/1VY09taeVBokT5JjzAp3ul-QqMTqg7mke/view?usp=sharing) that includes holiday and sick time, medical, dental, and vision insurance, life insurance, short- and long-term disability insurance, a tuition waiver program for employees and eligible dependents, retirement plan options, and more. Visit our benefits website (https://www.maine.edu/human-resources/benefits/) to learn more. The University of Maine at Farmington employees are Mandatory Reporters with the exception of UMF’s licensed, clinical medical providers (including athletic trainers), and mental health providers and their clinical interns when working in their capacity as providers. Application Requirements: + Cover Letter + Resume/Curriculum Vitae + Contact information for three (3) professional references We are not able to consider applicants who require any visa sponsorship support Incomplete application materials cannot be considered. Materials received after the initial review date will be reviewed at the discretion of the University. For full consideration, materials must be submitted by 4:30 pm EST on Tuesday, February 10, 2026. The successful applicant is subject to appropriate background screening. Equal Opportunity Statement The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling 207.581.1226, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator at www.maine.edu/title-ix/. Clery Act The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish, and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University’s crime statistics for the past three calendar years; and disclosures regarding the University’s current campus security policies. You may view the University’s Annual Security Report. If you wish to have a paper copy of the ASR or you need to have a copy of the ASR in an accessible format, the University will provide such a copy upon request. Please contact: UMF Department of Public Safety / Campus Police, University of Maine at Farmington, 149 Quebec Street, Farmington, Maine 04938-1994, tel 207-778-7400. About the University of Maine System The University of Maine System (UMS), established in 1968, consists of seven universities and the University of Maine School of Law, spread across various locations in Maine. UMS provides system-wide services and governance from these locations, leveraging the distinct strengths and collaborations among its institutions to advance strategic priorities for UMS (https://www.maine.edu/strategic-plan/) and the state of Maine. Choosing UMS means opting for a high quality of life supported by excellent benefits such as tuition waivers, robust retirement contributions, and comprehensive insurance coverage including medical, dental, vision, life, and disability. Maine's diverse landscapes, from accessible wilderness and rugged coastline to urban centers and rural communities, offer numerous cultural activities, strong public schools, safe neighborhoods, and high-quality healthcare. Discover more about Maine's exemplary lifestyle on the Maine Office of Tourism website (https://visitmaine.com/plan-your-visit/relocating-to-maine) .