The University of Maine System is seeking to fill two Administrative Specialist CL2 positions to provide vital administrative and clerical support for the IT Infrastructure department. These positions play an essential role in ensuring the smooth operation of the department by managing contracts, billing, budgets, and vendor relations while also supporting efficient office processes and customer service. Key Responsibilities: (include, but are not limited to) + Contract & Budget Administration: Preparing and managing contracts, billing for internal and external UMS customers, tracking and assisting in the maintenance of budgets, and reconciling accounts. + Vendor and Client Relations: Establishing and maintaining relationships with vendors, internal stakeholders, and external clients. + Office Process Management: Establishing, monitoring, reviewing, and improving office functions; clearly interpreting policies and processes for staff and external stakeholders. + Administrative Support: Scheduling meetings, managing calendars, and overseeing the purchase, operations, and maintenance of office equipment. + Training & Collaboration: Assisting in training other office staff on office policies, procedures, and processes. The successful candidates will be well organized, have excellent communication and time management skills, and be able to prioritize work in a time-sensitive, deadline-driven environment. Position Details Schedule: Full-time, Monday–Friday, 8:00 a.m.–5:00 p.m. Location: These positions may be remote or based at the Orono campus. Funding: One position is fully university-funded. The second position is funded 50% by the University of Maine System and 50% by external (soft money) sources. Continuation of the soft money-funded portion is contingent upon the availability of funds. Salary: The starting rate is $19.61/hour for new hires or the appropriate transfer rate for current employees within the ACSUM collective bargaining unit. Benefits: The University of Maine System offers highly competitive benefits that include (but are not limited to): + 13 paid holidays plus earned vacation time and sick time + Health, dental, and vision insurance + Low-cost short-term disability insurance and employer-paid long-term disability insurance + Employer-paid basic life insurance and supplemental life insurance + A tuition waiver program for employees and their spouse or dependent child(ren) + A 403(b) retirement plan with employer contribution To learn more, please review the Benefits Information Summary (https://drive.google.com/file/d/14mJHKg2hSd2d-zshY-ASStzHs3U5t5de/view?usp=sharing) . Required Qualifications: + High school diploma or equivalent (some college coursework preferred) + Minimum of 3 years of clerical or administrative support experience + Demonstrated experience managing and reconciling budgets and billing + Strong computer proficiency, including spreadsheets, Microsoft Office, and the ability to learn new programs quickly + Excellent communication and customer service skills + Strong organizational, time management, and prioritization skills in a deadline-driven environment + Ability to function independently as well as collaboratively in a team environment How to Apply: Materials must be submitted via “Apply Now” below. You will need to complete an application and upload the following: + A cover letter that describes your experience, interests, and suitability for the position. + A resume/curriculum vitae. Important items to know about the recruitment process: + Review of applications will begin immediately and will continue until the position is filled. For full consideration, materials must be submitted no later than September 14, 2025. + Materials received after the initial review date will be reviewed at the discretion of the University. + Incomplete application materials cannot be considered. + Candidates selected to proceed to the final stages of the search process will be requested to provide three (3) names and contact information for references. + The successful applicant is subject to appropriate background screenings. + We are not able to consider applicants who require Visa sponsorship now or in the future. EEO Statement In complying with the letter and spirit of applicable laws and pursuing its own goals of diversity, the University of Maine System does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity, or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability physical or mental, genetic information or veterans or military status in employment, education, and all other programs and activities. The University provides reasonable accommodations to qualified individuals with disabilities upon request. The following person has been designated to handle inquiries regarding non-discrimination policies: Director of Equal Opportunity, 5713 Chadbourne Hall, Room 412, University of Maine, Orono, ME 04469-5713, 207-581-1226. TTY 711 (Maine Relay System). About the University of Maine System The University of Maine System (UMS), established in 1968, consists of seven universities and the University of Maine School of Law, spread across various locations in Maine. UMS provides system-wide services and governance from these locations, leveraging the distinct strengths and collaborations among its institutions to advance strategic priorities for UMS (https://www.maine.edu/strategic-plan/) and the state of Maine. Choosing UMS means opting for a high quality of life supported by excellent benefits such as tuition waivers, robust retirement contributions, and comprehensive insurance coverage including medical, dental, vision, life, and disability. Maine's diverse landscapes, from accessible wilderness and rugged coastline to urban centers and rural communities, offer numerous cultural activities, strong public schools, safe neighborhoods, and high-quality healthcare. Discover more about Maine's exemplary lifestyle on the Maine Office of Tourism website (https://visitmaine.com/plan-your-visit/relocating-to-maine) .