Administrative Specialist Associate Apply Now **How to Apply** A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position. **Mission Statement** Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society. **Why Join Michigan Medicine?** Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good. **What Benefits can you Look Forward to?** + Excellent medical, dental and vision coverage effective on your very first day + 2:1 Match on retirement savings **Responsibilities*** + Provide comprehensive calendar management for the Division Chief, exercising independent judgment and discretion to assess priorities, resolve complex scheduling demands, and manage related correspondence. + Assist with the annual faculty performance evaluation and promotion process. coordinating chair talks and presentations at division conferences, booking travel. + Maintain records on behalf our division leadership team on faculty related requests and projects, such as mentorship, evaluations and other requests. + Support monthly faculty meetings, weekly section head meetings and other community building activities that occasionally occur after working hours. Tasks include set up of AV equipment, scheduling, preparing meeting materials and agendas, taking and disseminating meeting minutes. + Tracking action items and decisions, and ensuring timely follow-up. + Collaborate with division leadership to plan and execute special events to include reservations, invitations, CME certifications, and ensuring the successful execution of events. + Coordinate all aspects of travel arrangements and including itineraries for Division Chief, and visiting speakers and others as requested. + Support lab operations, as directed. + Assist with submitting clinic closing documentation via Qgenda. + Prepare expense reports and reconcile PCard expenses via Emburse Enterprise. Assist with CV maintenance. + Perform other responsibilities and projects as assigned by the division leadership team. **Required Qualifications*** + Bachelor's Degree or an equivalent number of years of experience. + Ability to communicate with a high degree of confidentiality, discretion, and professionalism, using independent judgment. + Proficiency in the use of computers and software including Microsoft Office- Word, Excel, Powerpoint, Outlook, Teams, A/V equipment as well as university programs such as Elements for CV management, reimbursement software. + Must be willing to work on site five days per week. + Communicate with a high degree of confidentiality, discretion, and professionalism, using independent judgment. + Essential elements required for position -strong integrity, be highly proactive, have a high degree of problem-solving skills, be highly reliable, retain a high sense of ownership and accountability for workload, be flexible and resilient in the face of change, provide excellent **Modes of Work** Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) . **Background Screening** Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses. **Application Deadline** Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended. **U-M EEO Statement** The University of Michigan is an equal employment opportunity employer. **Job Detail** **Job Opening ID** 268987 **Working Title** Administrative Specialist Associate **Job Title** Admin Specialist Assoc Health **Work Location** Ann Arbor Campus Ann Arbor, MI **Modes of Work** Onsite **Full/Part Time** Full-Time **Regular/Temporary** Regular **FLSA Status** Nonexempt **Organizational Group** Medical School **Department** MM Int Med-Hematology/Oncology **Posting Begin/End Date** 9/24/2025 - 10/01/2025 **Career Interest** Administration Apply Now