Job Title: Operational and Administrative Support Specialist

Job Description

We are seeking a dedicated and detail-oriented Operational and Administrative Support Specialist to provide day-to-day operational and administrative support. This role involves cross-departmental collaboration to ensure seamless workforce coordination, compliance functions, and vendor activities. You will manage schedules, priorities, and reporting while maintaining strong communication with sales representatives.

Responsibilities

Provide operational and administrative support across departments.Coordinate workforce, facilities, and compliance functions.Manage reporting, communications, and vendor activities.Multitask effectively to ensure operational coordination.Prioritize schedules and manage follow-ups.Track sales documentation and customer reporting.Coordinate accounts payable and work order approval.Track attendance, reporting absences and lateness.Create and explain documentation to sales representatives, ensuring clear communication.Collect timecards and communicate with contractors every Monday morning.Administer the 'Guaranteed Program' monthly, including data review, information gathering, report generation, and check distribution.Utilize ADP and Microsoft Office Suite, particularly Excel and Teams.

Essential Skills

Administrative and operations coordination experience.Proficiency in Microsoft Office (Outlook, Excel, Teams, Word).Strong organizational and prioritization skills.Excellent verbal and written communication skills.Attention to detail and data entry proficiency.University or post-secondary education in Business Administration or Office Management.

Additional Skills & Qualifications

Experience in warehouse, distribution, or supply chain environments (WMS experience).Experience in industrial or distribution center environments.Experience supporting senior leadership or operations teams.Post-secondary education in Business Administration or Office Management.

Work Environment

The position is primarily office-based, with 95% of work conducted on the computer using email and MS Teams. Occasional extended hours may be required, with overtime paid after 44 hours per week. The company offers an onsite gym with basketball and volleyball facilities, fostering a great team culture with opportunities for volunteering and community involvement. The company values personal commitments and offers a family-first environment. The role provides significant exposure to the leadership team and opportunities for growth and development within the company. Parking is available on-site. Typical office hours are 40 hours per week.

Job Type & Location

This is a Contract to Hire position based out of Woodbridge, ON.

Pay and Benefits

The pay range for this position is $29.00 - $31.50/hr.

Workplace Type

This is a fully onsite position in Woodbridge,ON.

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\n À propos d'Aston Carter:\n

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l’acquisition de talents, la chaîne d’approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d’un grand nombre d’entreprises du Fortune 500. Nous sommes fiers d’avoir remporté le double diamant ClearlyRated Best of Staffing® pour notre service aux clients et aux talents.\n

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Aston Carter est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

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Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à astoncarteraccommodation@astoncarter.com pour connaître d’autres options d’accommodement.

\n\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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