Job Title: Administrative Specialist
Job Description

Join our dynamic team of administrative professionals in the Charlotte, NC office. We collaborate with engineering professionals to achieve remarkable outcomes. Supporting all engineering disciplines, our work is diverse, challenging, and immensely rewarding. We are passionate about our roles and take personal responsibility to ensure success. If you possess advanced word processing skills and excel as a hands-on team player, capable of multitasking in a fast-paced environment under tight deadlines, we eagerly await your application.

ResponsibilitiesKey, edit, and compile complex project-related documents such as construction specifications, technical reports, and memos.Coordinate production, distribution, and tracking of design and construction documents, including plans and specifications, contractor submittals, meeting notes, and correspondence.Type, revise, and combine materials such as correspondence, reports, spreadsheets, meeting minutes, scientific or technical material, numerical data, and tabular information from rough draft, corrected copy, or previous versions.Ensure deliverables are clear, concise, well-organized, and accurate.Ensure compliance with corporate branding and template standards, as well as client standards and expectations.Monitor, track, and file large amounts of project documentation in accordance with project filing structure and corporate policies.Provide general office support, including assistance with reception coverage, greeting employees and visitors, answering and directing phone calls, and miscellaneous tasks/projects as requested.Work under minimal supervision and meet compressed deadlines.Maintain a professional approach and commitment to being an engaged team member and an active participant in our employee-owned culture.Essential SkillsAdvanced MS Word and Excel skills.Proficiency with PDF creation software, such as Bluebeam or Adobe Acrobat.Proficiency with Adobe Creative Suite software.Experience with VisiSpecs, SpecsIntact, or similar software.Additional Skills & QualificationsHigh school diploma or equivalent required; AS/BS in related field preferred.Minimum three years of experience.Prior experience in construction or A/E industry preferred but not required.Exceptionally well-organized and detail-oriented.Committed to excellence in professionalism and customer service.Work Environment

This long-term role is within a great international organization that offers room for growth. The work environment is fast-paced and dynamic, requiring a professional approach and commitment to teamwork. Dress code is business casual, and the office is equipped with the latest Microsoft Office suite and other relevant software for optimal productivity.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Charlotte,NC.

Application Deadline

This position is anticipated to close on Jul 1, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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