At Cleveland Clinic Health System, we believe in a better future for healthcare. And each of us is responsible for honoring our commitment to excellence, pushing the boundaries and transforming the patient experience, every day.

                        

We all have the power to help, heal and change lives — beginning with our own. That’s the power of the Cleveland Clinic Health System team, and The Power of Every One.

                                    

Job TitleAdministrative Secretary III - Endoscopy

                        

LocationWeston

                    

FacilityFlorida Weston Hospital

                     

DepartmentEndoscopy-Weston Hospital

                      

Job CodeB4705F

                     

ShiftDays

                       

Schedule7:30am-4:00pm

                       

Job Summary

                         

Job Details

Join Cleveland Clinic Weston Hospital’s team of caregivers that remain on the leading edge of technology and education, all while consistently providing patient-centered healthcare. As part of Cleveland Clinic’s Florida region, Weston Hospital is recognized as one of the top hospitals in the Miami-Fort Lauderdale and Florida regions. Here, you will receive endless support and appreciation while building a rewarding career with one of the most respected healthcare organizations in the world.  

As an Administrative Secretary III supporting Endoscopy, you will gather and organize surgical patient data, prepare charts, collect statistical data, assist with projects and complete general clerical duties. This role involves collaborating with many people, including doctors, fellows, residents and other Cleveland Clinic staff members.

A caregiver in this role works days from 7:30 a.m. – 4:00 p.m.

A caregiver who excels in this role will:  

Perform general clerical duties on a daily basis such as filing, and other specific duties. 

Maintain a file for charts received for patients scheduled for surgery according to date to prevent loss in the event of a change or rescheduling. 

Prepare charts by placing required lab work, EKG, Chest X-ray, and history and physical on correct patient charts, assuring that all copies are legible and within the required time frame. 

Notify the charge nurse immediately if unable to complete. 

Prepare charts according to procedure, ensuring appropriate paperwork is available for admitting nurse (Radiology, OR). 

Deliver completed, stamped charts, along with patient's old records to ACU (ambulatory care unit). 

Serve as liaison between physician's offices, inpatient units, ancillary departments, and other services to ensure coordination in the delivery of patient care. 

Distribute pre-admission sheets to pre-admission clerk in agreed upon time frame. 

Assess and organizes workload to determine the order of priority, to expedite the processing of the preop data. 

Coordinate and schedules outpatient transfusions and infusions. 

Participate in quality improvement activities to improve the flow of patients and required documents. 

Maintain an orderly, clean, well-stocked office area, reordering supplies on appropriate order days. 

Prepare and arrange charts with proper forms for each patient type. 

Makes necessary phone calls to ensure the availability of chart requirements for the surgical procedure. 

Gather data to complete monthly statistical report for Pain Management Department. 

Notify the admitting department of changes in patient admission status, cancellations, and invasive procedures. 

Minimum qualifications for the ideal future caregiver include:  

High School diploma or equivalent

One year of experience in hospital setting or equivalent

Typing and basic computer skills

Preferred qualifications for the ideal future caregiver include:

Proficient in Excel and Word

Knowledge of MS Office and office navigation systems

Fluent in Spanish

Physical Requirements:

Ability to perform work in a stationary position for extended periods

Ability to operate a computer and other office equipment

Ability to travel throughout the hospital system

Ability to communicate and exchange accurate information

In some locations, ability to move up to 20 pounds

Personal Protective Equipment:

Follows Standard Precautions using personal protective equipment as required for procedures.

                       

The policy of Cleveland Clinic Health System and its system hospitals (Cleveland Clinic Health System) is to provide equal opportunity to all of our caregivers and applicants for employment in our drug free environment. All offers of employment are followed by testing for controlled substances.

Cleveland Clinic Health System administers an influenza prevention program. You will be required to comply with this program, which will include obtaining an influenza vaccination on an annual basis or obtaining an approved exemption.

Decisions concerning employment, transfers and promotions are made upon the basis of the best qualified candidate without regard to color, race, religion, national origin, age, sex, sexual orientation, marital status, ancestry, status as a disabled or Vietnam era veteran or any other characteristic protected by law. Information provided on this application may be shared with any Cleveland Clinic Health System facility. 

Please review the Equal Employment Opportunity poster. 

                  

Cleveland Clinic Health System is pleased to be an equal employment employer: Women / Minorities / Veterans / Individuals with Disabilities