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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

Department Summary:

Applied Public Health (APH) works in partnership within and beyond the University of Michigan campus community to promote, improve, and protect health and wellness by providing epidemiologic support to campus leaders for the purpose of making data informed decisions.

Position Summary:

APH is seeking an administrative project coordinator to support the Senior Manager, as well as the APH team. This role is for an experienced and dynamic staff member with a commitment to contributing to a thriving environment for all members of our community. You will provide administrative support and public health project coordination related to public health response and research activities.

Responsibilities*

Administrative Support- 50%

Manage and coordinate calendars, meetings and correspondence for the Senior Manager and the APH teamManage logistics and support materials for meetings and projects, including taking and managing meeting minutes, distributing presentation materials, follow-up on action items, etc.Support the APH team with the hiring process, including onboarding, training, and coordinating temporary and permanent staffMonitor and review timesheets for temporary staffManage travel arrangements through university approved travel systems and reconcile travel-related expense reportsSupport the team with budgetary documentation for multiple budgetary accounts including: assign account numbers to expenditures (including to sub accounts), review unit accounts, and seek adjustments to irregularitiesPrepare and submit documentation for expense reports and reconciliationOrder supplies and contribute to hosting and event planning

Public Health and Research Activities - 40%

Collaborate with Senior Manager, research staff and partners on project planning, coordination, and executionAssist the APH team with preparing UM institutional review board (IRB) applications and amendmentsCoordinate and maintain project documentationAssist with the preparation of literature reviews, research protocols, progress reports, data reports, grant applications, presentations and publicationsEnsure timely and accurate communication with collaborators and team membersIdentify and implement new methods to make APH more efficient, organized and coordinated using technology and other solutionsAssist with the creation of workflow and data flow diagrams for various projectsMonitor project timelines, budgets and deliverables to ensure project objectives are metMaintain confidentiality and adhere to ethical conduct in health and research activitiesCoordinate and organize logistics for campus vaccination clinics and other public health activities

Other duties as assigned - 10%

Required Qualifications*High school education or GEDFour years experience in administrative support and/or project coordination environmentComputer Proficiency, including tools such as Microsoft Office, Zoom, Google suite, etc.Experience with project coordination (public health preferred), calendar management, and taking meeting minutesKnowledge of ethical standards in research, public health, and health careModes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Additional Information

Financial/Budgetary Responsibility:

Purchasing and reconciliation

Working Conditions:

In person, 40 hours/week (generally be Monday - Friday, 8am - 5pm). Flexible work hours (including evenings and weekends) may be required to accommodate project needs.

Physical Requirements:

Periods of long static position at a computer. Ability to move and transport items that might weigh up to 10 pounds. Occasionally may be asked to go to other UM campus buildings.

Additional Information

This role may have reporting obligations under Title IX and Clery.

Authorization to work in the U.S. is a precondition of employment and applicants for this position will not be sponsored for work visas.  

Salary may vary depending on qualifications, experience, and education of the selected candidate.

Relocation will not be offered for this role.

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Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.