Administrative Program Specialist B - FSGR Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/5011162) Apply  Administrative Program Specialist B - FSGR Salary $3,345.00 - $6,566.00 Monthly Location Baton Rouge, LA Job Type Classified Job Number LDOE50555292-072425RK-FSGR Department Education-State Activities Opening Date 07/25/2025 Closing Date 7/30/2025 11:59 PM Central + Description + Benefits + Questions About this Job **This position is located in Baton Rouge, LA** Office of Federal Support & Grantee Relations Job Focus Area The Administrative Program Specialist B is located in the Division of Federal Support and Grantee Relations. This position will be responsible for providing administrative and specialized programmatic support for the Division. Additionally, the Administrative Program Specialist B will serve as a supervisor to the other Administrative Program Specialist A/B within the FSGR Division. The successful candidate will be a leader that has the ability to be flexible, multitask, work with many personalities, and support a team culture. Preferred Qualifications Experience with time and attendance and experience utilizing multiple state procurement platforms (i.e. metastorm, lagov and leo). Candidates with the following skills and competencies are encouraged to apply: Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas. Making Accurate Judgments:The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards. Thinking Critically:The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion. Adapting to Change:The ability to adjust plans, expectations, and behaviors in response to change. Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws. Training Others:The ability to facilitate the acquisition of work-related knowledge and skills in an effort to improve employee performance. Minimum Qualifications Four years of experience in administrative services; OR Six years of full-time work experience in any field plus one year of experience in administrative services; OR A bachelor's degree plus one year of experience in administrative services; OR An advanced degree. EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field. Job Specification The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168100) . Job Duties and Other Information Job Duties: A typical day for the Administrative Program Specialist B will include the following: + Provide support to the Executive Director of FSGR daily; + Monitor and/or input time and attendance records for FSGR (Federal Support and Grants Management); + Serves as backup/support time and attendance for other Divisions within the agency; + Oversees and manages the division wide implementation of contracts from development, negotiation, internal contract procedures and implementation for ESSA and IDEA programs (Federal Support, Statewide Monitoring and Grants Management); + Attend all internal and external meetings that pertain to work in the Division; + Manages, coordinates and inputs all contracts, purchase orders, schedule of events, etc., into Metastorm, LAGov and LESA and tracks through completion for the entire division (Federal Support, Statewide Monitoring and Grants Management); + Reconciles invoices and ensures vendors submit timely professional billing forms; + Manages and coordinates all property purchases, dissemination to staff and track for audit purposes, inclusive of serving as property liaison for (Federal Support and Grants Management); + Oversees and maintains strict confidentiality of documents and records and verbal and written communication; + Coordinates and organizes projects, most without direction, schedules complex meetings and prepares materials such as agendas, timelines, reports and presentations; + Develops timelines, prepares work plans and sets agendas sometimes without review; + Works independently on special projects and other duties as assigned by the Director of FSGR; and + Completes all other duties or special projects requested by Division leadership. Position-Specific Details: Appointment Type: Probational, Promotional, or Job Appointment. The person hired for this position is expected to regularly report to the Baton Rouge office. Current permanent classified state employees may be required to accept a probationary appointment, if selected. Work Schedule:Workdays are Monday - Friday; work hours will be determined Compensation:The salary offered will be determined based on qualifications and experience. **Note regarding the advertised pay range: The maximum amounts listed are the maximum salary amounts a person can make over their career andnot the maximum amount we are allowed to pay a new hire . How To Apply: To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. You may attach a resume; however only the information listed on the online application will be considered to determine qualification. All education, prior experience, including dates related to education and prior experienceMUST be listed on the online application. *Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.* NOTE: Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. For further information about this vacancy contact: Louisiana Department of Education – Human Resources PO Box 94064 Baton Rouge, LA 70804 ldoejobs@la.gov Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities. Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at https://info.groupbenefits.org/ Parental Leave– Up to six weeks paid parental leave More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx Holidays and Leave – State employees receive the following paid holidays each year: + New Year's Day + Martin Luther King, Jr. Day, + Mardi Gras, + Good Friday, + Memorial Day, + Independence Day, + Labor Day, + Veteran's Day, + Thanksgiving Day and Christmas Day. ***** Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): + Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system + Teacher's Retirement System of Louisiana (www.trsl.org), + Louisiana School Employees Retirement System (www.lsers.net), among others 01 I understand that information on this application may be subject to investigation and verification and that any misrepresentation or material omission, including on my responses to supplemental questions, may cause my application to be rejected, my name to be removed from the eligible register, and/or subject me to disqualification from future job opportunities and/or dismissal from state service. + Yes + No 02 Do you have experience as a supervisor? + Yes + No 03 If you answered YES to the previous question, please describe your experience and reference the experience included in your application (not resume). If you answered NO to the previous question, enter "N/A". 04 Do you have experience with time and attendance? + Yes + No 05 If you answered YES to the previous question, please describe your experience and reference the experience included in your application (not resume). If you answered NO to the previous question, enter "N/A". 06 Do you have the ability to multitask? + Yes + No 07 If you answered YES to the previous question, please describe your experience and reference the experience included in your application (not resume). If you answered NO to the previous question, enter "N/A". 08 Rate your ability to follow policies and procedures based on our definition: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws. + I have no experience and/or am uncomfortable following policies and procedures + I have limited experience or require assistance to follow policies and procedures + I can follow policies and procedures + I can follow policies and procedures and help others improve their ability to follow policies and procedures 09 Explain your rating by providing specific and relevant examples in the box below. 10 Rate your ability to make accurate judgments based on our definition: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards. + I have no experience and/or am uncomfortable making accurate judgments + I have limited experience or require assistance to make accurate judgments + I can make accurate judgments + I can make accurate judgments and help others improve their ability to make accurate judgments 11 Explain your rating by providing specific and relevant examples in the box below. 12 Rate your ability to train others based on our definition: The ability to facilitate the acquisition of work-related knowledge and skills in an effort to improve employee performance. + I have no experience and/or am uncomfortable training others + I have limited experience or require assistance to train others + I can train others + I can train others and help others improve their ability to train others 13 Explain your rating by providing specific and relevant examples in the box below. 14 Are you a current employee of the Louisiana Department of Education? Please note - teachers and other employees of the school system are NOT considered employees of the LA Department of Education: + Yes + No Required Question Employer State of Louisiana Address For agency contact information, please refer to the supplemental information above. Louisiana State Civil Service, Louisiana, 70802 Phone (866) 783-5462 Website http://agency.governmentjobs.com/louisiana/default.cfm Apply Please verify your email addressVerify Email