Administrative Program Specialist A Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/5061144) Apply  Administrative Program Specialist A Salary $3,127.00 - $6,136.00 Monthly Location Baton Rouge, LA Job Type Classified Job Number OAAS/DPT/212394 Department LDH-Office of Aging & Adult Services Opening Date 08/28/2025 Closing Date 9/3/2025 11:59 PM Central + Description + Benefits + Questions About this Job The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana. Learn more about Louisiana Department of Health (https://ldh.la.gov/) Join theOffice of Aging and Adult Services (OAAS)and help make a difference in the lives of Louisiana’s elderly and adults with disabilities. We are seeking anAdministrative Program Specialist Ato support statewide program operations through HR coordination, payroll oversight, compliance, and executive support. This role is ideal for someone who is organized, adaptable, and eager to contribute to meaningful, mission-driven work that impacts thousands of lives across Louisiana. An ideal candidate should possess the following competencies: Selected Core Competencies: + Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas. + Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards. Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion. Minimum Qualifications Three years of experience in administrative services; OR Six years of full-time work experience in any field; OR A bachelor's degree. EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field. Job Specification The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168090) . Job Duties and Other Information Job Duties: + Personnel and Records Management- serves as Human Resources Liaison between OAAS State and Regional Offices and LDH HR. Responsible for initiating, completing, and submitting all personnel action forms; ensuring all HR documents (work schedules, performance documents, positions descriptions) are updated per LDH and Civil Service Policy and Procedure; ensures required trainings are completed timely. + Payroll Management and Time Administration- provides oversight for OAAS time and attendance records, reviewing, auditing, and reconciling attendance records for accuracy and completeness. + Emergency Preparedness- updates and maintains the Employee Emergency Database. + Program Integrity- maintains up-to date knowledge of program rules and requirements; develops and maintains standard operating procedures as related to OAAS administrative and programmatic functions; serves as the National Voters Registration Act (NVRA) liaison. + Administrative and Other Support Functions- Performs responsible and confidential administrative support to the Deputy Assistant Secretary; performs duties necessary for the effective operation of OAAS; travel as required; fulfills obligation for State's emergency preparedness and response efforts as assigned during an emergency. Position-Specific Details: Location:Office of Aging and Adult Services / Headquarters - AD DEPUTY ASSISTANT SECRETARY / East Baton Rouge Parish Appointment Type: Probationary Appointment Cost Center: 3201010200 Position Number(s): 50679130 How To Apply: No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. *Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete. Contact Information: Debbie Parris-Thymes Debbie.Parris-Thymes2@la.gov LA Department of Health (LDH) Division of Human Resources PO Box 4818 Baton Rouge, LA 70821 225-342-6477 This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218. LDH supports Louisiana’s commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities. Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at https://info.groupbenefits.org/ Parental Leave– Up to six weeks paid parental leave More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx Holidays and Leave – State employees receive the following paid holidays each year: + New Year's Day + Martin Luther King, Jr. Day, + Mardi Gras, + Good Friday, + Memorial Day, + Independence Day, + Labor Day, + Veteran's Day, + Thanksgiving Day and Christmas Day. ***** Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): + Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system + Teacher's Retirement System of Louisiana (www.trsl.org), + Louisiana School Employees Retirement System (www.lsers.net), among others 01 To ensure compliance with LDH Nepotism Policy#41, if you have any immediate family members that are currently employed by LDH, please list the name and relationship. Please type “N/A” if no immediate family members are employed by LDH. 02 CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas. + 1= I have no experience and/or am uncomfortable communicating effectively + 2= I have limited experience or require assistance to communicate effectively + 3= I can communicate effectively + 4= I can communicate effectively and help others improve their communication 03 CE: Explain your rating by providing specific and relevant examples in the box below. 04 MAJ: Rate your ability to make accurate judgments based on our definition: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards. + 1= I have no experience and/or am uncomfortable making accurate judgments + 2= I have limited experience or require assistance to make accurate judgments + 3= I can make accurate judgments + 4= I can make accurate judgments and help others improve their ability to make accurate judgments 05 MAJ: Explain your rating by providing specific and relevant examples in the box below. 06 TCr: Rate your ability to think critically based on our definition: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion. + 1= I have no experience and/or am uncomfortable thinking critically + 2= I have limited experience or require assistance to think critically + 3= I can think critically + 4= I can think critically and help others improve their ability to think critically 07 TCr: Explain your rating by providing specific and relevant examples in the box below. Required Question Employer State of Louisiana Address For agency contact information, please refer to the supplemental information above. Louisiana State Civil Service, Louisiana, 70802 Phone (866) 783-5462 Website http://agency.governmentjobs.com/louisiana/default.cfm Apply Please verify your email addressVerify Email